Executive Assistant to CEO - Family Office

Stanton Miller Recruitment Limited; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent family office in Marylebone is seeking an exceptional Executive Assistant to the CEO. The role offers full-time in-office support, requiring skills in diary management, confidentiality, and emotional intelligence. Ideal candidates will possess a proven track record as an EA in a senior position and must be tech-savvy and discreet. This key role also involves chief of staff responsibilities, ensuring smooth operations for the family office.

Qualifications

• Proven longevity as an Executive Assistant at a senior level.
• Experience in a family office, private client, or similar environment is advantageous.
• Ability to manage multiple priorities calmly and effectively.

Responsibilities

• Provide high-level support to the CEO and manage day-to-day operations.
• Coordinate international and domestic travel and logistics.
• Act as a liaison between the CEO, family members, and external stakeholders.
• Act as liaison between CEO, family members, and stakeholders.
• Handle confidential financial and legal documents.

Skills

Diary and inbox management

Confidentiality

Tech-savvy

Emotional intelligence

Organizational skills

Confidentiality

Tech-savviness

Emotional intelligence

Job description

Executive Assistant to CEO, Family Office

Location: Marylebone, London

Contract: Full-time, In-office (Monday–Friday, 8am–5pm, with flexibility and out of hours availability as required)

About Us

We are a highly regarded international family office with elegant offices in Marylebone. We provide trusted, discreet, and professional support to the family’s business and personal affairs. We are seeking an exceptional Executive Assistant to the CEO who will also take on wider family projects and chief of staff responsibilities.

The Role

The Executive Assistant will provide high-level support to the CEO across business and family office activities, ensuring smooth day-to-day operations. This is a key role within the organisation, requiring someone highly efficient, discreet, and personable, with the ability to manage complex schedules, anticipate needs, and build strong, trusted relationships.

Key Responsibilities

Executive Support:

• Full diary and inbox management, ensuring the CEO’s time is optimised.
• Coordination of international and domestic travel, itineraries, and logistics.
• Preparation of documents, presentations, briefing notes, and meeting packs.
• Gatekeeping: managing communications, prioritising matters, drafting responses and ensuring follow‑up.

Family Office & Chief of Staff Duties:

• Acting as liaison between the CEO, family members, staff, and external stakeholders.
• Managing ad‑hoc projects, events, and confidential matters on behalf of the family.

Operational & Administrative:

• Maintaining efficient filing systems and records.
• Supporting office operations to ensure smooth running.
• Handling confidential financial and legal documents with discretion.
• Working as part of a wider team over multiple time zones.

The Candidate

We are looking for an exceptional individual with the following qualities:

• Confident, organised, and efficient – able to manage multiple priorities calmly and effectively.
• Personable and friendly – approachable and able to build trust and rapport quickly.
• Discreet and loyal – with an unshakeable commitment to confidentiality.
• Tech‑savvy – comfortable with modern tools, systems, and processes.
• High EQ – intuitive, emotionally intelligent, and able to read situations and people.
• Proven longevity as an EA at a senior level (experience in a family office, private client, or similar environment is advantageous).

Due to the number of applications, we will only be able to reach out to successful applications.