Executive Assistant to CEO

Aspect Marketing Solutions; Manchester; Hybrid; GBP 25,000 - 40,000; Full time

Job summary

A prominent law firm in Manchester is looking for an experienced Executive Assistant to support the CEO. This full-time, hybrid role requires excellent communication, IT skills, and a strong track record in administrative excellence. As an Executive Assistant, you will manage complex correspondence and facilitate board meetings, with a competitive salary dependent on experience. The position offers great benefits, including private medical insurance and additional holidays.

Benefits

Hybrid Working

23 Days Holiday plus bank holidays

Private medical insurance

Onsite Gym with wellness activities

Generous social budget

Qualifications

• 5+ years of experience as a PA or EA is essential.
• Ability to manage complex diaries and travel arrangements.
• Demonstrated administrative excellence in a fast-paced environment.

Responsibilities

• Manage correspondence and provide administrative support to the CEO.
• Coordinate board meetings and prepare travel itineraries.
• Liaise with senior leaders and stakeholders.

Skills

Written and verbal communication skills

Typing speed (minimum 60wpm)

Interpersonal abilities

IT proficiency (Word, Excel, PowerPoint)

Proactive and self-motivated

Attention to detail

Organisational skills

Ability to handle confidential information

Experience supporting a CEO or senior executive

Tools

MS Office

Job description

Overview

Job Title: Executive Assistant to CEO
Location: Sharston, M22 4SN
Salary: Dependent on experience
Job type: Full time, Permanent

About Us

Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 7,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business.

The Role

We are seeking an experienced and highly organised Executive Assistant to provide dedicated support to the Chief Executive Officer of a Top 100 UK law firm and its associated companies.

This pivotal role requires someone who thrives in a fast-paced environment and demonstrates exceptional attention to detail, discretion, and initiative. The position involves a wide range of executive support duties, including managing mergers and acquisitions administration, coordinating board meetings, preparing detailed travel itineraries, and handling digital dictation.

This is a full-time position based in our South Manchester office.

Responsibilities

• Act as a gatekeeper to the CEO, managing all correspondence and providing comprehensive administrative support.
• Liaise with a range of stakeholders including senior leaders, employees, contractors, and external partners.
• Manage digital dictation, drafting and sending correspondence, memos, and formal letters with accuracy and professionalism. Ability to deliver results under pressure.
• Organise and maintain complex diaries, schedule meetings, and coordinate domestic and international travel arrangements.
• Conduct thorough research and present findings clearly and professionally.
• Demonstrate advanced proficiency in MS Office, particularly in Word (tracked changes, version control) for detailed merger and acquisition documents.
• Support elements of the CEO\'s personal commitments as required.
• Plan and coordinate company-wide social events.
• Occasionally work beyond standard hours to meet critical deadlines or complete urgent tasks.

Person Specification

Essential criteria:

• Excellent written and verbal communication skills.
• Fast and accurate typing speed (minimum 60wpm).
• Strong interpersonal abilities with confidence in engaging senior stakeholders and contractors.
• Advanced IT proficiency, particularly in Word, Excel, and PowerPoint.
• Proactive, self-motivated, and able to take ownership of tasks.
• Track record of acute accuracy and attention to detail.
• Ability to prioritise effectively, meet tight deadlines, and perform under pressure.
• Demonstrated administrative and organisational excellence.
• Flexible, adaptable, and discreet when dealing with confidential information.
• Previous PA or EA experience supporting a CEO or senior executive.
• Ability to work on-site Monday-Thursday (Friday can be office-based or remote).

Desirable Criteria:

• Experience with digital dictation.
• Exposure to case management systems.
• Previous legal secretarial experience is advantageous.
• Strong academic background.

Salary & Hours

• Salary dependent on experience.
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.

Benefits

• Hybrid Working - Ability to work on-site Monday-Thursday (Friday can be office-based or remote).
• 23 Days Holiday - Rising to 26 days, plus bank/public holidays.
• Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement.
• Looking After Your Health - Private medical insurance available after 2 years\' service, annual flu jab and Employee Assistance Programme.
• Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more.
• Work Life / Balance - Active social committee with generous departmental and firm-wide social budget.

Recruitment Process

Interviews will be conducted by MS Teams and will include scenario-based questioning.

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Please click APPLY to be redirected to our website to complete your application.

Candidates with the relevant experience or job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, may also be considered for this role.

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