Executive Assistant to C-Suite - Design Agency

Koto; Little London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A creative branding agency in Little London is looking for an experienced Executive Assistant (EA) to manage the diaries of the CFO, CDO, and CGO. This role requires exceptional organizational and communication skills, as well as the ability to anticipate needs and manage complex travel arrangements. The ideal candidate will thrive in a fast-paced environment and have a proactive attitude. Offers include competitive benefits and opportunities for personal development.

Benefits

Annual bonus up to 10%

25 days holiday plus bank holidays

Private medical insurance

Employee wellness benefits package

Pension scheme contribution

Training and development opportunities

Qualifications

• Experience working within the creative industries.
• Ability to manage complex diaries and multiple stakeholders.
• Willingness to travel internationally when required.

Responsibilities

• Manage diariеs of the CFO, CDO & CGO confidently.
• Coordinate and prioritise meetings across multiple teams.
• Handle travel itineraries and logistical details.

Skills

Organizational skills

Communication

Problem-solving

Discretion

Job description

Overview

We are Koto. A dynamic, people first and optimistic branding agency in the heart of Borough, central London. We’re looking for an EA with experience of working within the creative industries to join us.

With an excellent eye for detail, you are the gatekeeper of the Chief Financial Officer (CFO), Chief Digital Officer (CDO) & Chief Growth Officer (CGO) diaries and play a pivotal role ensuring their day to day runs as smoothly as possible.

You have willingness to gain a deep understanding of the context of our company and a collaborative, can-do attitudep>

Your Responsibilities

• You manage the CFO, CDO & CGOs complex diaries with confidence, coordinating and prioritising meetings across multiple teams.
• You have the personal and organisational skills to learn the different approaches of the three C-Suite members and their preferred scheduling. An excellent communicator, you ensure each are hyper aware of their movements on a weekly basis and promptly informed of any upcoming changes.
• You understand the importance of managing multiple key stakeholders appropriately on behalf of the CFO, CDO & CGO and the different roles that they play.
• You are a proactive problem solver that can anticipate needs before they arise. Accountable for expertly managing each calendar, proactively preventing clashes, and meticulously considering all logistical details, including travel and lunch, to ensure seamless scheduling.
• You manage all travel itineraries and arrangements for the CFO, CDO & CGO, collating and sharing agendas with as much advance notice as possible. Including visas; understanding all requirements for any additional travel documentation, ensuring efficiency and cost-effectiveness.
• You maintain a high level of discretion and confidentiality when required.
• You thrive in a fast paced environment and can handle multiple work-streams that often mean no two days are the same.
• You play a key role in the global team and represent a global mindset.
• You are able and willing to travel internationally for the role, when required.

Our Responsibilities

• We will ensure you have meaningful and regular access to your manager to support your personal development and career trajectory.
• We will actively reward performance with promotions, pay increases and a discretionary annual bonus of up to 10% of salary to all employees.
• We ensure Koto is an equal environment for all its employees regardless of race, gender, age, or sexual preference.
• We will support you in taking family leave and offer significant paid maternity and paternity.
• We will actively encourage you to take 25 days holiday yearly, in addition to UK bank holidays (on average eight), one additional holiday day per year (capped at 5 additional days), and a studio closure between Christmas and New Year.
• We will contribute an additional 3% to anyone wanting to engage in the Scottish Widows pension scheme.
• We offer private medical insurance via Vitality Health and a monthly employee wellness benefits package via Juno of £75 per month.
• We offer access to YCN and fund relevant training opportunities to any employee looking to develop themselves and career.
• We reward five years of service with £5,000 and five days holiday. We reward ten years of service with £10,000 and four weeks holiday.
• We will give you the opportunity to work from any of the four koto studios globally, with appropriate planning and application.

Our Culture

At Koto we encourage our team to be rationally optimistic about the potential of our work, our clients, their businesses, and the power of brand.

We work in person with an optional WFH day on Friday, and an additional twenty days remote a year. We believe this produces the best work, mentoring opportunities, collective learning and culture.

We encourage autonomy in each member of our team, allowing them to manage their own time, hours and personal commitments appropriately to complete work.