Executive Assistant

NEW MEDIA CONCEPT SP. z o.o.; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A boutique placement agency in London is seeking an exceptional Executive Assistant for a 14-month Fixed Term Contract starting in February 2026. The successful candidate will manage complex schedules for Directors, coordinate meetings with investors, assist with travel arrangements, and support various administrative tasks. Ideal candidates should have proven EA experience in financial sectors such as investment banking or asset management, proficiency with Salesforce, and outstanding organizational skills. This is a hybrid role offering an exciting opportunity to contribute to the team's success.

Qualifications

• Proven EA experience within a relevant financial firm.
• Confidence engaging senior stakeholders.
• Ability to maintain discretion and confidentiality.

Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate internal and external meetings.
• Assist with investor roadshows and conference planning.
• Full travel management including itineraries and expenses.
• Prepare meeting materials and follow-up actions.
• Maintain CRM systems and track interactions.

Skills

Attention to detail

Strong IT proficiency (Salesforce)

Organizational skills

Written and verbal communication skills

Proactivity

Tools

Salesforce

Job description

Executive Assistant - City, London

14-month Fixed Term Contract starting Feb 2026

Hybrid Working

We are seeking an exceptional Executive Assistant for this 14-month FTC to provide high-level support to two Directors at a highly regarded boutique placement agency in London. This is a key role requiring meticulous attention to detail, strong IT proficiency (Salesforce), outstanding organisational skills, and the ability to operate efficiently in a fast-paced, client-focused, transaction-driven environment.

The successful candidate will be instrumental in ensuring the smooth day-to-day management of the Directors\' schedules, while also providing broader administrative and business support across the team.

Key Responsibilities

• Manage complex diaries across multiple time zones
• Coordinate internal and external meetings with institutional investors and fund managers
• Assist with investor roadshows, fundraising schedules, and conference planning
• Full travel management (UK & international), including itineraries, visas, and expenses
• Prepare meeting materials, agendas, and follow-up actions
• Support the preparation and formatting of presentations, pitch materials, and investor documents
• Maintain CRM systems (Salesforce) and ensure accurate tracking of contacts and interactions
• Manage expenses, invoicing, and other administrative processes

Key Requirements

• Proven EA experience within a placement agent, private credit, private equity, asset management, investment banking, or alternative investment firm
• Proficiency with Salesforce
• Strong written and verbal communication skills, with confidence engaging senior stakeholders
• Highly proactive, organized, and able to work with discretion and confidentiality
• Team player with the ability to thrive in a dynamic, fast-paced environment

This is an exciting opportunity to join a cohesive and friendly team, providing essential support to Senior Directors and contributing directly to the business\'s ongoing success.

Salary will be dependent upon experience.

Love Success is acting as an Employment Business in relation to this vacancy.

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