Executive Assistant & Studio Operations Manager

Journey; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global design and innovation studio is seeking an Executive Assistant/Studio Coordinator in London to support the MENA Managing Director. The candidate will be key in managing the executive's schedule, communication, and travel while ensuring smooth office operations. Ideal applicants have strong organizational and communication skills and experience in fast-paced environments, particularly within creative industries. This role offers an exciting opportunity to work at the heart of a growing team in a globally recognized studio.

Qualifications

• Demonstrable experience in a similar or equivalent role.
• Experience in a fast-paced, entrepreneurial environment.
• Experience in the creative industries is desirable.

Responsibilities

• Work closely with the executive to understand priorities.
• Complex diary coordination and organizing meetings.
• Screen and triage emails and calls.
• Welcome guests and arrange catering for meetings.
• Prepare meeting materials and presentations.
• Minute meetings and note action points.
• Book flights and produce travel itineraries.
• Manage business expenses timely.
• Liaise with co-working space management.
• Assist with travel booking if necessary.
• Keep studio supplies maintained.
• Coordinate event activities with clients and team members.
• Support marketing initiatives and regional efforts.

Skills

Excellent organisation skills

Clear and efficient communication skills

Strong initiative

Attention to detail

Ability to use IT tools and software

Job description

A global design and innovation studio is seeking an Executive Assistant/Studio Coordinator in London to support the MENA Managing Director. The candidate will be key in managing the executive's schedule, communication, and travel while ensuring smooth office operations. Ideal applicants have strong organizational and communication skills and experience in fast-paced environments, particularly within creative industries. This role offers an exciting opportunity to work at the heart of a growing team in a globally recognized studio.