Executive Assistant - Starting ASAP

Office Angels; City Of London; On-site; GBP 45,000 - 48,000; Full time

Job summary

A leading membership organisation in Central London is seeking an experienced Executive Assistant to provide high-level support to their director and senior management. This role involves managing diaries, organizing travel, and preparing documents. The ideal candidate will have proven experience at a senior level, exceptional organizational skills, and proficiency in Microsoft Office. Join a vibrant team and advance your career!

Benefits

Competitive salary ranging from £45,000 to £48,000

Private Health Care after probation completion

Season Ticket Loan available post-probation

25 days holiday + 8 public holidays

Volunteer Leave (up to 2 days per year after probation)

Access to Distance Learning Programme courses

Life insurance for peace of mind

Qualifications

• Experience in diary scheduling and meeting coordination.
• Ability to manage travel logistics and prepare documents.
• Must have strong communication skills.

Responsibilities

• Manage comprehensive diary scheduling and meeting coordination.
• Handle full travel management, including booking accommodations and visas.
• Prepare briefing packs and take notes during meetings.
• Assist with expense reconciliations and documentation.
• Represent the organisation at external conferences.

Skills

Proven experience supporting senior executives at a board or CEO level

Exceptional organisational and time management skills

Discretion and professionalism in handling sensitive information

Excellent communication skills, both written and verbal

Proficiency in Microsoft Office suite and document management systems

Strong initiative and problem-solving capabilities

Job description

Job Title: Executive Assistant

Location: Central London

Contract Details: Permanent, Full Time

Benefits & Perks:

• 💼 Competitive salary ranging from £45,000 to £48,000
• 🏥 Private Health Care after probation completion
• 🚆 Season Ticket Loan available post-probation
• 🌴 25 days holiday + 8 public holidays
• 🤝 Volunteer Leave (up to 2 days per year after probation)
• 📚 Access to Distance Learning Programme courses
• 🛡️ Life insurance for peace of mind

About Our Client:

Our client is a leading membership organisation based in Central London, dedicated to fostering global trade. With a vibrant culture and a commitment to excellence, they are seeking a dynamic Executive Assistant to provide high-level support to their Director General, President, and senior management team.

About The Job:

Are you an organised and proactive individual with a knack for supporting senior executives? Do you thrive in a fast-paced environment? If so, this role is for you! As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the office while providing exceptional personal assistance.

Key Responsibilities:

Director General Support:

• Manage comprehensive diary scheduling and meeting coordination.
• Handle full travel management, including booking accommodations and visas.
• Conduct bi-monthly meetings with key stakeholders to align on events and deadlines.
• Prepare briefing packs and take notes during meetings.

President Support:

• Organise travel and accommodation logistics for the President.
• Assist with expense reconciliations and documentation for official travel.

Senior Management Support:

• Coordinate travel for General Counsel, Head of Trade Policy, and other senior leaders.
• Assist with PowerPoint presentations for training sessions.
• Provide administrative support for committee meetings and drafting circulars.
• Represent the organisation at external conferences in Europe.

Key Skills and Attributes:

• Proven experience supporting senior executives at a board or CEO level.
• Exceptional organisational and time management skills with keen attention to detail.
• Discretion and professionalism in handling sensitive information.
• Flexibility to accommodate ad hoc and out of hours requests.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite and document management systems.
• Strong initiative and problem-solving capabilities.

Join our client's dynamic team and take the next step in your career as an Executive Assistant! If you're ready to make an impact and support leadership in a vibrant environment, we want to hear from you! 🌟 Apply now!

We are an equal-opportunities employer who respects diversity, including ethnicity, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We are committed to providing reasonable adjustments if required.