Executive Assistant - Sporting Leadership

Chelsea Football Club; Cobham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading sports organization located in Cobham is seeking a proactive Executive Assistant to support the Sporting Leadership Team. The role requires outstanding organizational skills and effective communication to manage multiple priorities, ensuring leaders can focus on their strategic goals. This position also involves coordinating travel logistics and managing confidential information with the utmost discretion. Flexibility and responsiveness are essential in this fast-paced environment.

Qualifications

• Experience in fast‑paced, results‑driven environments like sport or entertainment.
• Understanding of football operations and matchday requirements.
• Experience scheduling complex calendars with changing priorities.

Responsibilities

• Deliver sophisticated calendar management and resolve scheduling conflicts.
• Execute various administrative tasks to support leadership.
• Coordinate travel logistics for leadership and stakeholders.
• Manage expenses and ensure compliance with policies.
• Prepare agendas and materials for leadership meetings.

Skills

Organisational skills

Written communication

Verbal communication

Judgment

Discretion

Job description

JOB TITLE: Executive Assistant – Sporting Leadership

LOCATION: Chelsea FC Training Ground, Cobham with travel as per requirements

CONTRACT: Permanent, Full Time

Closing Date - 18th December

We encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.

Job Opportunity

Chelsea FC is looking for a proactive, highly organised Executive Assistant to support our Sporting Leadership Team at the training ground—an environment where excellence, pace and ambition drive everything we do.

In this pivotal role, you’ll be the go‑to person who keeps things moving. You’ll bring sharp judgment, outstanding written and verbal communication skills, and the organisational finesse to manage multiple priorities without losing sight of the details. From coordinating complex schedules to managing confidential matters with absolute discretion, you’ll ensure our leaders can focus on what they do best.

While we offer flexibility in how you work, supporting a fast‑paced, elite sporting environment means there will be moments when out‑of‑hours responsiveness is needed. In return, you’ll be part of a tight‑knit, high‑performance team where your contribution truly matters.

Key Responsibilities

• Deliver sophisticated calendar management, effectively prioritising enquiries and requests while resolving scheduling conflicts with sound judgment.
• Execute a variety of administrative tasks to enable leadership to focus on strategic priorities and lead the business effectively.
• Coordinate travel and transport logistics, including flights, accommodation, ground transport, and itineraries for leadership and key stakeholders.
• Manage expenses and purchase orders, ensuring accurate, timely processing and full compliance with company policies.
• Partner with leadership to ensure they are fully briefed on upcoming commitments, deadlines and responsibilities.
• Plan, coordinate and maintain leadership schedules, acting as both gatekeeper and gateway to optimise access, time and workflow.
• Support the coordination and preparation of agendas, materials and logistics for leadership meetings.
• Handle sensitive and confidential information with the highest level of professionalism, discretion and integrity.
• Liaise with key stakeholders at RC Strasbourg Alsace and ownership Executive Assistants as required to support collaboration and alignment across the wider group.
• Serve as a trusted liaison between leadership and internal departments, promotingeffective communication and collaboration across the organisation.

What you will bring to the role

• Experience in fast‑paced, results‑driven environments (sport, entertainment, media, agency, or corporate).
• Understanding of football operations, competition calendars, matchday requirements, and transfer windows.
• Experience scheduling and coordinating complex, constantly changing calendars.
• Experience managing a dynamic schedule around fixtures and transfers.
• Strong written and verbal communication
• Ability to manage confidential information with integrity.
• Comfortable dealing with constant changes, late calls, and tight deadlines.

Our commitment to Equality, Diversity and Inclusion

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

Chelsea FC is fully committed to ensuring the safety and well‑being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate.