Executive Assistant | South East Coast Ambulance Service NHS Foundation Trust

South East Coast Ambulance Service NHS Foundation Trust; Crawley; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A regional healthcare organization is seeking an Executive Assistant to support two Executive Directors in a hybrid role. You will manage complex administrative tasks, diary management, and strategy implementation within a dynamic environment. Ideal candidates are adaptable, detail-oriented, and have prior experience in large organizations. Offering competitive benefits, including NHS pension and professional development opportunities, this is a one-year fixed-term contract covering maternity leave.

Benefits

NHS pension scheme

27 days' holiday

Training opportunities

Salary Sacrifice schemes

Access to occupational health

Wellbeing hub

NHS discounts

Qualifications

• Experience working in a large, multi-professional organisation.
• Ability to prioritise and make judgements involving complex issues.

Responsibilities

• Support the Chief Finance Officer and Director of Transformation & Strategy.
• Manage diary and appointment scheduling.
• Implement effective systems for workload management.

Skills

Proactive

Detail-oriented

Effective communication

Education

Educated to degree level or equivalent

Job description

Executive Assistant – Maternity Cover

Do you enjoy working in a busy and varied environment? We are looking for a dynamic and highly organised individual to support two of our Executive Directors.

South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities”. Our 4,000+ workforce provide services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire.

Key Responsibilities

• Support the Chief Finance Officer and Director of Transformation & Strategy by seamlessly handling a wide range of administrative tasks.
• Assist with diary management, arranging meetings and appointments via the calendar system with both external and internal personnel, including liaison with government departments and other healthcare related organisations.
• Develop and implement effective systems and strategies to manage the activities, workload and efficient use of time of the Executive Directors.
• Provide additional diary and meeting coordination support to the senior management team within the directorates as required.

Requirements

• Proactive, adaptable and detail‑oriented professional, friendly, engaging and confident in communicating across the organisation at all levels.
• Educated to degree level or equivalent with evidence of continuing professional development.
• Knowledge and understanding of good governance and Board assurance.
• Experience working in a large, multi‑professional organisation, supporting at very senior manager level.
• Ability to prioritise and make judgements involving highly complex or sensitive issues.

Benefits

• Option to join NHS pension scheme.
• A minimum 27 days' holiday each year, increasing after 5 years’ service.
• Personal and professional development and training opportunities.
• Salary Sacrifice schemes for cars or push bikes.
• Access to occupational health and counselling services.
• Award winning wellbeing hub.
• Back up buddy App.
• Access to NHS discounts, offering NHS employees a range of money‑saving deals.

This is a hybrid role (1‑2 days in the office) working 37.5 hrs per week, over a one year fixed term contract to cover Maternity Leave.

In addition, the successful post holder will ensure the smooth running of the office and possess effective stakeholder management skills, contributing to the successful running of the Trust as a whole.

If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on theour dedicated Section 2 page on The Zone.

This advert closes on Friday 31 Oct 2025.