Executive Assistant - Sales

Liquidline; Ipswich; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing coffee solutions provider in the UK seeks an Executive Assistant to support the Head of Sales and the Sales Leadership team. The role involves managing diaries, handling communications, and coordinating travel logistics. Ideal candidates are detail-oriented with proficiency in MS Office and strong communication skills. This position offers opportunities for personal and professional growth, along with a comprehensive benefits package.

Benefits

25 Days Annual Leave + Bank Holidays

Company Bonus Scheme

Enhanced Sick Pay

Life Assurance & Income Protection

YuLife Wellbeing Platform

Lunch on Liquidline

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Strong proficiency in Microsoft Office applications like Outlook and Excel.
• Ability to prepare presentations and documents for meetings.

Responsibilities

• Manage full diary scheduling for the Head of Sales.
• Handle inbox management, including drafting responses.
• Coordinate travel logistics for sales leaders and team.

Skills

Proven experience in an Executive Assistant role

IT proficient with MS Office

Excellent communication skills

Proven ability to manage workload

High level of accuracy and attention to detail

Outstanding interpersonal skills

Ability to adapt to change

Tools

MS Office

CRM/ERP systems

Travel booking systems

Job description

Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland—not that we’re bragging! Our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees. We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well-being, and winning together. With our core company values—passion, thoughtfulness, responsiveness, innovation, and smart working—at the very heart of our business, we are committed to cultivating an environment that inspires excellence.

As an Executive Assistant to Sales, you will provide high-level support to the Head of Sales (Field & National) and the wider Sales Leadership team. This role is central to ensuring the smooth running of sales operations, enabling senior leaders to focus on strategy and delivery. You will be highly organised, detail-oriented, and proactive, with the ability to juggle multiple priorities while maintaining confidentiality and professionalism. Your contribution will help maximise the effectiveness of the sales function and strengthen collaboration across the team.

The Role - Executive Assistant

• Full diary management, ensuring efficient scheduling across multiple time zones and priorities.
• Inbox management, including monitoring, flagging, and drafting responses where appropriate.
• Preparation of documents, decks, briefing packs, and reports ahead of key meetings.
• Support with expense management and approval.
• Assist with client meeting preparation, ensuring all background materials and data are collated and presented.
• Coordinate travel logistics and accommodation for sales leaders, and the wider sales team as part of the booking team.
• Organise and minute leadership and team meetings, ensuring timely follow-up on agreed actions.
• Support with the preparation and collation of 1-1's and competency check documentation.
• Coordinate internal and external sales events, conferences and customer hospitality
• Manage stock for showrooms, promotional materials and event giveaways.
• Provide deal support, including coordination of approvals, agreements and supporting materials.
• Handle all administrative tasks such as processing fines/tickets, correspondence and ad hoc assignments.

What You Will Need In The Role of Executive Assistant

• Proven experience in an Executive Assistant, Sales Administrator or similar role, supporting 2 leaders.
• IT proficient, with a good understanding of MS Office products (Outlook, Excel, Word, Teams) and CRM/ERP systems
• Familiarity with travel booking systems is advantageous.
• Excellent communication skills, both written and verbal
• Proven ability to manage and prioritise a heavy workload
• High level of accuracy and attention to detail
• Ability to interpret data and information and translate into meaningful written or visual content.
• Outstanding interpersonal skills and the ability to work well with people at all levels
• Ability to adapt to change and work effectively as part of a team

What You Will Learn & What Liquidline Can Offer You

Being a part of Liquidline is more than just a job - it's a chance to grow, develop and thrive! We are deeply invested in the success of our team and our comprehensive benefits package is designed to support, and reward our employees. The package includes, but is not limited too:

• 25 Days Annual Leave + Bank Holidays: Extra time off to rest and recharge.
• Long Service Annual Leave Entitlement & Buy/Sell Scheme: More flexibility for your time off needs.
• Candidate Referral Program: Help grow our team and earn rewards
• Company Bonus Scheme: Celebrate success with us.
• Enhanced Sick Pay: Supporting you when you need it most
• Enhanced Parental Leave: Comprehensive support for your family journey
• Salary Sacrifice Pension Scheme: Save for your future with ease.
• Life Assurance & Income Protection (UK Only): Peace of mind for you.
• HSF Health Plan: Access affordable healthcare.
• YuLife Wellbeing Platform: One stop shop for wellbeing, rewards and support.
• Employee Assistance Programme: Mental health support, virtual GP services and more.
• Menopause Support via Stella App: Tailored support for this stage of life.
• Lunch on Liquidline & Bi-Annual Conferences: Enjoy lunch on Liquidline, and Bi Annual company conferences.

Liquidline is a fast-growing, family owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there’s never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth.

We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!