Executive Assistant | S2 | CFO | London | Internal Mobility
Santander
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Benefits offered by this job
Job summary
Santander UK in London is seeking an experienced Executive Assistant to provide proactive support to the Chief Financial Officer and a senior leadership team. You will manage complex calendars, coordinate meetings across time zones, and handle confidential information with discretion.
The role covers travel planning, stakeholder liaison, and preparation of presentations and reports. It requires outstanding organisational skills, calm under pressure, and advanced proficiency in Outlook, Teams and
Qualifications
- Significant experience providing Executive Assistant or Personal Assistant support to senior executives in a complex corporate environment.
- Experience supporting senior stakeholders and leadership teams.
- Experience working within financial services, banking or a regulated environment.
Responsibilities
- Provide full diary and calendar management for the Executive.
- Coordinate and schedule internal and external meetings across multiple stakeholder groups, locations and time zones.
- Anticipate scheduling conflicts and proactively recommend solutions.
- Manage inboxes where required, ensuring prompt action and escalation of key matters.
- Ensure meeting agendas, briefing packs, presentations and supporting documentation are available to the Executive.
- Track actions and follow up on commitments arising from leadership meetings.
- Act as a key point of contact for internal and external stakeholders on behalf of the Executive.
- Provide dedicated diary, meeting and travel management support to a designated Director.
- Coordinate leadership meetings, team activities and stakeholder engagements.
- Support the Director with preparation of presentations, reports and meeting materials.
- Maintain effective communication and coordination between the Director and wider leadership teams.
- Arrange domestic and international travel, accommodation, visas and itineraries as required.
- Ensure travel arrangements are cost effective, compliant with company policy and aligned to business priorities.
- Manage travel changes and disruptions with minimal impact to executives.
- Coordinate leadership offsites, town halls, team events and strategic workshops.
- Build great and credible relationships with senior leaders, Executive Assistants, Personal Assistants and key stakeholders across the organisation.
- Liaise effectively with CEO Office colleagues, Group teams and external partners.
- Exercise discretion and professionalism when handling confidential and commercially sensitive information.
- Represent the Executive's office in a professional and positive manner.
- Manage expenses and associated administrative processes accurately and within agreed timescales.
- Maintain records, documentation and filing systems in line with company requirements.
- Ensure governance requirements and deadlines are met.
- Provide leave and absence cover for Personal Assistants supporting other Directors within the function.
- Maintain awareness of leadership team priorities to ensure seamless continuity of support.
- Collaborate closely with the wider Executive Assistant and Personal Assistant community to establish consistent ways of working and best practices.
- Contribute to a culture of teamwork, flexibility and mutual support.
Skills
Tools
Job description
Executive Assistant | S2 | CFO | London | Internal Mobility
Country: United Kingdom
Santander (www.santander.com) is evolving from a global, high-impact brand into a technology-driven organisation, and our people are at the heart of this journey. Together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible.
This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference.
Our mission is to contribute to help more people and businesses prosper. We embrace a robust risk culture and all our professionals at all levels are expected to take a proactive and responsible approach toward risk management.
Santander UK is looking for a Executive Assistant based out of London, Triton Square.
We are looking for an Executive Assistant to provide comprehensive, proactive and highly professional executive support to a senior Financial Executive who reports directly to the UK CEO, ensuring effective management of priorities, time, travel and stakeholder engagement.
The Executive Assistant acts as a trusted partner, managing complex and sensitive activities with discretion, efficiency and sound judgement. The role also provides leave and absence cover for the Personal Assistants supporting other Directors within the function, ensuring continuity of support across the leadership team.
We're shaping the way we work through innovation, cutting-edge technology, collaboration and the freedom to explore new ideas. To succeed in this role, you will be responsible for:
- Provide full diary and calendar management for the Executive, ensuring effective prioritisation of time and alignment with strategic objectives.
- Coordinate and schedule internal and external meetings across multiple stakeholder groups, locations and time zones.
- Anticipate scheduling conflicts and proactively recommend solutions.
- Manage inboxes where required, ensuring prompt action and escalation of key matters.
- Ensure meeting agendas, briefing packs, presentations and supporting documentation are available to the Executive.
- Track actions and follow up on commitments arising from leadership meetings.
- Act as a key point of contact for internal and external stakeholders on behalf of the Executive.
- Provide dedicated diary, meeting and travel management support to a designated Director reporting into the Executive.
- Coordinate leadership meetings, team activities and stakeholder engagements.
- Support the Director with preparation of presentations, reports and meeting materials.
- Maintain effective communication and coordination between the Director and wider leadership teams.
- Arrange domestic and international travel, accommodation, visas and itineraries as required.
- Ensure travel arrangements are cost effective, compliant with company policy and aligned to business priorities.
- Manage travel changes and disruptions with minimal impact to executives.
- Coordinate leadership offsites, town halls, team events and strategic workshops.
- Build great and credible relationships with senior leaders, Executive Assistants, Personal Assistants and key stakeholders across the organisation.
- Liaise effectively with CEO Office colleagues, Group teams and external partners.
- Exercise discretion and professionalism when handling confidential and commercially sensitive information.
- Represent the Executive's office in a professional and positive manner.
- Manage expenses and associated administrative processes accurately and within agreed timescales.
- Maintain records, documentation and filing systems in line with company requirements.
- Ensure governance requirements and deadlines are met.
- Provide leave and absence cover for Personal Assistants supporting other Directors within the function.
- Maintain awareness of leadership team priorities to ensure seamless continuity of support.
- Collaborate closely with the wider Executive Assistant and Personal Assistant community to establish consistent ways of working and best practices.
- Contribute to a culture of teamwork, flexibility and mutual support.
Our people are our greatest strength. Every individual contributes unique perspectives that make us greater as a team and as an organisation. We're enabling teams to go beyond by valuing who they are and empowering what they bring.
The following requirements represent the knowledge, skills, and abilities essential for success in this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Significant experience providing Executive Assistant or Personal Assistant support to senior executives in a complex corporate environment - Required
- Experience supporting senior stakeholders and leadership teams - Required
- Experience working within financial services, banking or a regulated environment - Preferred
- Proven experience managing highly complex diaries and completing priorities - Required
- Excellent stakeholder management and relationship-building capability - Required
- Experience supporting Executive Committee, C-Suite or Board-level leaders - Preferred
- Experience coordinating international meetings and travel arrangements across multiple geographies - Preferred
- Ability to work independently, exercise judgement and manage confidential information - Required
- Great organisational and planning skills with exceptional attention to detail - Required
- Excellent written and verbal communication skills - Required
- Ability to remain calm and effective under pressure while managing multiple priorities - Required
- Advanced proficiency in Microsoft Outlook, Teams and Word - Required
At Santander, your contribution matters. We recognise the difference you make every day, and we make sure you feel valued, supported and rewarded in return.
Here, recognition goes beyond pay. It's about the pride you feel in your work, the impact you have on customers and communities, and the opportunities you have to grow and thrive - personally and professionally.
- Competitive rewards that reflect the real impact you make and the value you bring.
- Wellbeing that goes beyond work - we work with a range of wellbeing partners across our 4 pillars of wellbeing (physical, mental, social and financial) to give you access to a suite of apps, discounted gym and fitness access, weekly online classes, flexible healthcare and mental health support.
- Support for every life stage - from menopause and pregnancy to parenthood and beyond, with enhanced family leave, childcare options and tailored wellbeing support.
- Time to give back through volunteering opportunities that let you make a difference in the communities we serve.
- Global growth opportunities to shape your career, learn new skills and explore what's possible across our international network.
Ready to be recognised? It starts with you.
At Santander, we're proud to be an inclusive organisation that provides equal opportunities for everyone - regardless of age, gender, disability, civil status, race, religion or sexual orientation.
We're committed to creating a recruitment experience that is accessible, fair and welcoming for all candidates.
We want our people to thrive - at work and at home - while delivering the best outcomes for customers and supporting each other to grow.
To make this possible, our roles are site-based with a hybrid working pattern, where colleagues are expected to attend the office at least 12 days per month (pro-rata for part-time roles).
When applying, please consider the travel distance, time and cost to your chosen office location(s).
- If you are currently employed by Santander UK plc on TSB Legacy terms or by TSB and choose to apply for this Santander vacancy, please be aware that, if successful, you will
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