Executive Assistant (PT, Hybrid, 6 month contract) in Edinburgh

Energy Jobline ZR; City of Edinburgh; Hybrid; GBP 34,000 - 40,000; Part time

Job summary

A global Energy Job Board is seeking a proactive Executive Assistant for a part-time role in Edinburgh City Centre. The position offers flexibility with a hybrid working pattern of 3-4 days per week, including 1 day from home. Key responsibilities include managing executive communications, coordinating meetings, and overseeing travel arrangements. The ideal candidate will have previous experience supporting senior leadership and strong organisational skills.

Qualifications

• Previous experience as an Executive Assistant or similar role supporting senior leadership.
• Excellent organisational and time management skills.
• Confident interpersonal skills with the ability to liaise across all levels.

Responsibilities

• Coordinate and attend senior-level meetings, including preparing agendas and taking minutes.
• Manage internal communications and scheduling, including company-wide events.
• Prepare reports, presentations, and briefing materials for executive decision-making.

Skills

Organisational skills

Time management

Diary management

Written communication

Interpersonal skills

Microsoft Office proficiency

Problem-solving mindset

Job description

Overview

Energy Jobline is the largest and fastest growing global Energy Job Board and Energy Hub. We have an audience reach of over 7 million energy professionals, 400,000+ monthly advertised global energy and engineering jobs, and work with the leading energy companies worldwide.

We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.

Role

Executive Assistant (PT, Hybrid, 6 month contract)

Contract Type: Initial 6 month contract with potential to become permanent

Location: Edinburgh City Centre

Salary: 40,000 pro rata

Working Pattern: 3 - 4 days per week (1 day working from home)

Are you a highly organised and proactive Executive Assistant looking for a part time opportunity with flexibility and impact? We are recruiting on behalf of our client for a dynamic EA to support senior leadership in a fast paced, collaborative environment.

Key Responsibilities

• Coordinate and attend senior-level meetings, including preparing agendas and taking minutes.
• Manage internal communications and scheduling, including company-wide events.
• Oversee complex diary and travel arrangements for senior leaders.
• Serve as a key point of contact for internal and external stakeholders.
• Support project tracking and deadline management.
• Prepare reports, presentations, and briefing materials for executive decision-making.
• Handle ad hoc tasks aligned with strategic business goals.

Skills & Experience

• Previous experience as an Executive Assistant or similar role supporting senior leadership.
• Excellent organisational and time management skills.
• Strong diary management and scheduling capabilities.
• High level written communication and attention to detail.
• Confident interpersonal skills with the ability to liaise across all levels.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently and maintain confidentiality.
• Proactive problem-solving mindset.

If you're ready to bring your expertise to a role that values initiative, discretion, and collaboration, we'd love to hear from you.

Application & Equal Opportunity

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

To apply, please send your CV and cover letter to [e-mail].

Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, beliefs, orientations, identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.