Executive Assistant PO2

TN United Kingdom; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior management in a dynamic office environment. This role involves managing schedules, organizing meetings, and providing exceptional support to ensure smooth operations. Ideal candidates will have substantial experience in a similar role, strong IT and communication skills, and the ability to maintain positive relationships with various stakeholders. If you're looking for a rewarding opportunity that allows you to make a real impact, this position is perfect for you.

Qualifications

• Substantial senior-level EA experience in a Local Authority environment.
• Experience with project work and dealing with high-level stakeholders.

Responsibilities

• Manage the Head of Repairs and Maintenance's office and diary.
• Provide excellent Executive Assistant support and act as the first point of contact.
• Prepare for and service senior management meetings.

Skills

IT Skills

Communication Skills

Minute-Taking

Problem-Solving

Teamwork

Job description

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Job Details

• Category: Admin / Clerical
• Location: London Borough of Haringey, specifically Broadwater Farm Tottenham
• Hours Per Week: 36.00
• Start Date: Immediate Start
• Start Time: 08:30
• End Time: 16:30
• Salary: £21.28

Role Requirements

Must be based in Haringey at least three days per week, preferably four. The role involves office management tasks and supporting two heads of service and their teams, including diary and email management, liaison with other departments, organizing meetings, and minute-taking. Experience as an EA or similar role in a Local Authority environment is desirable.

Duties and Responsibilities

• Manage the Head of Repairs and Maintenance's office, diary, and itinerary.
• Provide excellent Executive Assistant support.
• Act as the first point of contact, screen enquiries, initiate appropriate actions, and help resolve queries, providing updates on important items.
• Make decisions and act on behalf of the Head of Repairs and Maintenance within set parameters.
• Prepare for and service meetings such as Senior Management and Improvement Board meetings, and follow up on post-meeting actions.

Knowledge and Experience

• Substantial senior-level EA experience demonstrating success.
• Experience with project work.
• Experience dealing with Councillors, Senior Managers, and residents.

Skills and Abilities

• Excellent IT skills including word processing, spreadsheets, electronic diary management, internet, and email.
• Strong communication skills at all levels.
• Ability to maintain positive relationships with stakeholders, including Board members and Councillors.
• Proficiency in minute-taking.
• Excellent written skills.
• Effective problem-solving and enquiry handling skills.
• Tact, discretion, and sensitivity in dealing with confidential matters.
• Teamwork and commitment to equal opportunities.
• Proactive and able to work independently.