Executive Assistant / Personal Assistant

SRT Marine Systems; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading marine technology firm in the UK is looking for an organized and proactive individual for an administrative support role. The ideal candidate will be fluent in English and Arabic, possess excellent communication skills, and handle project documentation with meticulous attention to detail. This is a contract position until December 2026, offering excellent pay alongside benefits, including private medical care.

Benefits

Excellent pay

Private medical care

Qualifications

• Fluent in English and Arabic, both written and oral.
• Proven administrative experience.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Ensure all administration objectives are completed.
• Coordinate project documentation and ensure compliance.
• Support project team by tracking milestones and submissions.

Skills

Fluent English

Fluent Arabic

Excellent communication skills

Interpersonal skills

Organizational skills

Attention to detail

Ability to multitask

Confidence and proactiveness

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft SharePoint

ShareFile

Job description

Role Overview

SRT Marine Systems plc (SRT) is a market leader in international marine surveillance technology and systems. We are a respected, established, and ambitious multi‑national company headquartered in the UK with a global customer base. Our company leads the next generation of maritime domain awareness technologies, products, and systems that significantly enhance security, safety, and environmental protection and sustainability. Our customers range from the largest national coast guards to individual vessel owners. We reward high‑quality results, innovate constantly, and offer a rewarding and challenging workplace where talented, hard‑working individuals can make a real impact across the marine world.

Responsibilities

• Administration and office duties: ensure all administration objectives are compliant and completed, maintain an organized office environment, manage inventory of office supplies and equipment, coordinate procurement activities as necessary, and manage the receipt, distribution, and filing of incoming and outgoing documents (RFIs, submittals, drawings, etc.).
• Document control: coordinate with the project team to collect, review, and distribute documentation, ensure compliance with company standards and project requirements, monitor and track document‑related deadlines, maintain project‑specific document registers and transmittals, and develop and implement document management procedures for drawings, contracts, change orders, reports, and correspondence.
• Support to project team: track project milestones and ensure timely submission of required documentation to stakeholders and regulatory bodies; assist with preparing, organising, and maintaining documentation for project audits and client inspections; liaise with government authorities to coordinate and track the issuance of project‑related approvals, permits, and certifications; work closely with project managers, engineers, and other team members to keep documents and contracts up‑to‑date and compliant; handle scheduling of project meetings, site visits, and team conferences; coordinate internal and external communication for project and administrative needs, including liaising with clients, subcontractors, suppliers, and stakeholders.

Requirements

• Fluent English and Arabic, written and oral.
• Excellent communication and interpersonal skills.
• Confident, pro‑active, self‑motivated with a positive attitude and a desire to deliver high‑quality results.
• Highly organized, with meticulous attention to detail and proven administrative experience.
• Ability to work accurately under pressure to meet deadlines, multitask, and prioritize daily activities.
• Comfortable with IT communication and file‑sharing systems such as Word, Excel, PowerPoint, Teams, SharePoint, ShareFile, etc.

Benefits

Excellent pay and benefits package that includes private medical care.

Please note: this is a contract position until December 2026.