Executive Assistant - Part time

Tate; England; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading company in the UK is seeking a proactive Executive Assistant to support the Managing Director. This part-time role (20 hours/week) is based in Milton Keynes with a hybrid work model. Responsibilities include calendar management, document preparation, travel coordination, and communication handling. Ideal candidates will have previous EA/PA experience, strong Microsoft Office skills, and exceptional organisational abilities. The company promotes equal opportunities and values candidate individuality.

Qualifications

• Proficient in Microsoft Office Suite, particularly PowerPoint.
• Experience as an Executive Assistant or Personal Assistant required.
• Excellent time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Director's calendar, meetings, and travel.
• Prepare documents, presentations, and reports.
• Assist in special projects and research.
• Handle communications, including emails and phone calls.
• Coordinate travel arrangements and prepare itineraries.
• Support meetings with agendas and minutes.
• Track expenses and prepare reports.

Skills

Proficient in Microsoft Office Suite

Advanced PowerPoint skills

Ability to multitask

Strong verbal and written communication skills

Organisational abilities

Job description

Executive Assistant to Managing Director

Part time - 20 hours a week

Milton Keynes, hybrid (2 days WFH)
Permanent

Are you a proactive, detail-driven professional who thrives in a fast-paced environment? We're looking for an exceptional Executive Assistant to join a globally recognised brand.

You will provide high-level administrative support to the Managing Director. The role requires exceptional communication skills, discretion, and the ability to manage complex schedules and confidential information.

What You'll Be Doing:

• Calendar Management: Coordinate and manage the Director's schedule, including meetings, appointments, and travel.
• Document Management: Create, proofread, and edit presentations, documents, and reports. Maintain and organise digital and physical files.
• Project Assistance: Support special projects and initiatives; conduct research and compile data as needed.
• Communication: Handle incoming and outgoing communications, including email correspondence, phone calls, and written materials.
• Travel Coordination: Plan and book domestic and international travel arrangements; prepare detailed itineraries and manage changes as needed.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items.
• Expense Reporting: Prepare and track expense reports and reimbursements in a timely and accurate manner.
• Relationship Management: Serve as a liaison between internal/external stakeholders.

What are we looking for?

• Proficient in Microsoft Office Suite, with Advanced level PowerPoint skills
• Tech-savvy and comfortable learning new software and tools.
• Previous EA/PA experience
• Excellent organisational and time-management abilities.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and adapt to changing priorities under pressure.
• Professional demeanour with a strong sense of initiative.
• Positive attitude and team-oriented mindset.
• A calm, can-do attitude with the ability to juggle multiple priorities.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.