Executive Assistant PA

QBE; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading insurance firm in the UK is seeking an Executive Assistant to provide high-level secretarial support to two Executive Directors on a 6-month fixed-term contract. The ideal candidate will have experience in a PA/EA role, strong organizational skills, and proficiency in MS Office. This role includes organizing meetings, managing travel itineraries, and handling confidential matters, ensuring effective communication across the board. The firm offers a supportive work environment with flexible working arrangements.

Benefits

30 days holiday a year

Flexible working options

10% employer pension contributions

Private medical insurance

Family friendly leave policies

Short term remote work abroad

Qualifications

• Previous experience in a PA / EA / Secretarial role ideally in an Insurance or Financial services setting.
• Diary management and invoicing experience.
• Strong organisational and prioritisation skills.
• Strong interpersonal and communication skills.

Responsibilities

• Assist in organizing and prioritizing the workload of two Directors.
• Organize internal and external meetings, book venues, and plan for catering.
• Organize travel itineraries for the Senior Leader.
• Liaise with external and internal contacts to ascertain needs.

Skills

Business Management

Communication

Critical Thinking

Customer Service

Demand Management

Financial Management

High Accuracy

Intentional collaboration

Legal Administrative Support

Managing performance

Meeting Management

Prioritization

Risk Management

Stakeholder Management

Travel Planning

Tools

Word

Excel

PowerPoint

Outlook

Job description

Primary Details

Time Type: Full time

Worker Type: Employee

Executive Assistant / PA

Fenchurch Street London

6-month fixed term contract

We have an exciting opportunity for an Executive Assistant to provide high level secretarial support to two of our Executive Directors. The role is fixed term for 6 months to cover maternity leave.

Your new role

Assist in organising and prioritising the workload of two Directors Jon and Anna and their direct reports.

Organise internal and external meetings book venues and plan for equipment and catering to ensure successful meeting outcomes.

Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.

Organise travel itineraries for the Senior Leader in line with requirements and company policies.

Distribute incoming posts promptly to ensure timely correspondence forwarding.

Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.

Screen prioritise and annotate incoming information and communications triaging e-directing or referring as appropriate.

Support the Senior Leader in managing and responding to approval requests ensuring alignment with internal policies.

About you

Previous experience in a PA / EA / Secretarial role ideally in an Insurance or Financial services setting

Diary management and invoicing experience

Good IT skills (Word / Excel / PowerPoint / Outlook)

Strong organisational and prioritisation skills

Strong interpersonal and Communication skills (face to face telephone written)

Accuracy precision and attention to detail

Why QBE At My Best

At QBE we want our people to feel rewarded and inspired to perform at their best thats why we have created At My Best. Its our connection our way of showing we have your back. We understand that one size doesnt fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. Its in the culture of our business our QBE DNA to support our people. Everything we do is underpinned by our QBE DNA.

Were an international insurer thats building momentum towards realising our vision of becoming the most consistent and innovative risk partner. We can never really predict whats around the corner but at QBE were asking the right questions to enable a more resilient future helping those around us build strength and embrace change to their advantage.

QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job we have adopted flexible working across the company and welcome this conversation ( more than more than 13000 people working across 27 countries were big enough to make a real impact but small enough to provide a friendly workplace where people are down-to-earth passionate and kind.

To find out more about why you should work for QBE visit our careers website.

At My Best - QBE Benefits

You are more than your work and QBE is more than a workplace which is why we provide you with the benefits support and flexibility to help you concentrate on living your best life personally and professionally. FOR UK ONLY : As well as the benefits below we also offer an extensive choice of other options to suit you!

30 days holiday a year with the option to buy up to 2 additional days.

Flexible working - balancing work and life is important so our flexible working opportunities are open to all this can include part-time job share and compressed hours.

Pension you are automatically enrolled into the QBE pension plan which entitles you to receive employer contributions of 10% of your basic salary.

Private medical insurance we fund fully comprehensive private medical cover for you and all the family.

Family friendly policies we offer 26 weeks leave at full pay regardless of gender identity sexual orientation or how you become a parent.

Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.

Sustainable investing - we believe sustainable integration is important for long term financial environmental and social outcomes. Our pension strategy supports our net-zero goal to achieve year-on-year reductions in carbon footprint by investing more in green businesses than the broader market so your savings are looking after the planets future as well as your own.

Cycle-to-Work benefit from regular exercise whilst making your commute greener and cheaper select and bike and / or accessories up to the value of 5000.

To find out more visit ourReward Page

QBE Awards

Some of the awards QBE are proud to have won been a finalist for and shortlisted for include;

AXCO Global Insurance Awards 2024 Winner : Network Management of the Year

Insurance Business UK 5-Star Cyber Awards 2024 : QBE rated as a 5-Star Cyber Insurer

UK IT Industry Awards 2023 Winner : Green Technology Innovation of the Year

Working Dads Employer Awards 2023 Winner : Parental Policies Award

Insurance Post British Insurance Awards 2023 : QBE rated as a 5-Star Employee

You can view all our awards here

Inclusion of Diversity

We are striving to create a workplace culture where all our people feel included and we are committed to building a diverse workforce that is reflective of the communities we operate in. We are proud to have partnerships with organisations such as Stonewall and Working Families and our commitment to the Women in Finance Charter the UN Womens Empowerment Principles and Race at Work charter helps keep us accountable and transparent. For more information on our strategy targets please take a look at our Careers Page

Accessibility

Here at QBE we are promoting an accessible workplace for all which includes supporting candidates to perform at their best during their recruitment process. If you require any accommodations please make your Talent Acquisition contact aware.

ESG & Sustainability

At QBE we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future. Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy enabling a sustainable and resilient workforce and partnering for growth through innovative sustainable and impactful solutions. For further information regarding QBEs sustainability targets including our net-zero pledges and inclusion of diversity targets and our award-winning impact investment initiative Premiums4Good please visit our Sustainability homepage and read our latest Sustainability Report

What next If you have a passion to contribute to QBEs vision of enabling a more resilient future for our customers and the community we encourage you to apply! Simply click the apply button to submit your CV and other relevant documents and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role.

We believe this is our moment what if it was yours too

APPLY NOW and lets make it happen!

Skills

Business Management Communication Critical Thinking Customer Service Demand Management Financial Management High Accuracy Intentional collaboration Legal Administrative Support Managing performance Meeting Management Prioritization Risk Management Stakeholder Management Travel Planning

How to Apply

To submit your application click Apply and follow the step by step process.

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.

Required Experience

IC

Key Skills

Campaigns,Anti Money Laundering,Focus,Cash Management,F&B,Android Development

Employment Type: Full-Time

Experience: years

Vacancy: 1