Executive Assistant | Oxford University Hospitals NHS Foundation Trust

Oxford University Hospitals NHS Foundation Trust; Cowley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A major NHS teaching trust in Cowley is seeking an Executive Assistant to enhance the effectiveness of Chief Officers. You will manage diaries, draft correspondence, and ensure efficient office operations within a collaborative environment. This role is on a 12 month fixed-term contract, covering maternity leave, offering a chance to contribute to healthcare excellence.

Qualifications

• Proficient in managing a varied and demanding workload.
• Highly adaptable and fluent communicator.
• Experience in offering administrative support in a medical environment.

Responsibilities

• Manage the diaries of Chief Finance Officer and Director of Finance.
• Draft correspondence on behalf of the Chief Finance Officer.
• Prepare meeting agendas and take minutes.
• Work collaboratively to maintain high standards of administration.
• Provide cover for peers as required.

Skills

Diary management

Email management

Communication skills

Project management

Team collaboration

Computer skills

Job description

As Executive Assistant, you hold a key role within the Chief Officers directorate. You will enhance the effectiveness of the Chief Officer through the provision of professional and comprehensive support. You will represent the Chief Officer to internal and external stakeholders and manage their business in a confidential, effective and efficient manner.

You must be proficient in managing a varied and demanding workload; be highly adaptable, a fluent communicator and team player with excellent computer skills.

In this role, you will also provide support to the Director of Finance through calendar management and coordination of meeting requests, along with undertaking other ad hoc duties as needed.

PLEASE NOTE: Visa applications cannot be supported

• Diary management:Manage the diaries of Chief Finance Officer and Director of Finance, prioritising as appropriate to ensure their time is efficiently utilised.
• Email management:Draft correspondence on behalf of Chief Finance Officer, track progress on incoming and outgoing email traffic.
• Receive and action correspondence and enquiries into the Chief Finance Officer’s office and prioritise for action, draft correspondenceaccordingly
• Meeting agenda preparations, transcribing and minutetaking.
• Trust Board & Council of Governors:Work alongside the Directorate Planning & Oversight Manager and Corporate Governance Team to ensure Chief Finance Officer’s agenda items and associated presentations are delivered in a timelymanner.
• Proactively follow up on actions given to the Chief Finance Officer and liaise with deputies/direct reports/teams toresolve.
• Project Management support on designated projects as assigned by the Chief Finance Officer, ensure alignment on planning, implementation and communication across theTrust.
• Executive Assistant Team:Play an active role in the development and implementation of administrative procedures within the Executive Function to ensure that high standards are set andmaintained.
• Work collaboratively to make the Executive Function/office an agile and cohesive working environment.
• Provide cover for peers as required to ensure coverage is maintained across the Executive Function.

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please viewOUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

This vacancy will cover Maternity Leave and is to be recruited on a 12 Month Fixed Term Contract only.

Please see job description and person specification attached

This advert closes on Monday 1 Dec 2025