Executive Assistant - Operations

Fanvue; Remote; GBP 35,000 - 50,000; Full time

Job summary

A dynamic tech company is seeking a skilled Executive Assistant to support the Chief Business Operations Officer. This remote position requires managing calendars, handling travel logistics, and fostering effective communication. Ideal candidates will have 2-4 years of experience in a fast-paced environment, excellent organisational skills, and familiarity with tools like Notion and Slack. The role offers flexibility, unlimited holiday, and a supportive culture that promotes personal growth.

Benefits

Fully remote position

Flexible hours

Unlimited holiday

Budget for growth and wellbeing

Qualifications

• 2–4 years’ PA/EA experience in a fast‑moving environment.
• Excellent written & verbal communication; able to draft and summarise.
• Comfortable with full access to confidential information.

Responsibilities

• Manage and prioritise calendars and scheduling.
• Prepare meeting briefs and action lists.
• Handle travel and event logistics.

Skills

Organisational skills

Communication skills

Experience with Notion

Ability to travel in London

Tools

Notion

Slack

1Password

Job description

The Role

As an Executive Assistant within Operations, you’ll partner one‑to‑one with the Chief Business Operations Officer to amplify productivity, structure workflows, and help design operational systems. This isn’t just a support role – you’ll help build and refine how we work, what we prioritise, and how we manage decisions, time, and tasks. This role will help establish best‑practice EA/executive partnership from the ground up. You'll have autonomy to design systems and workflows that work for both of us, with space to shape how we collaborate.

What You’ll Do

Operational Support

• Manage and prioritise calendars, scheduling, and daily agendas.

• Manage inboxes: draft and filter communications, then escalate or respond as appropriate.

• Prepare meeting briefs (half‑page bullet summaries preferred), action lists, and track follow‑ups using Notion dashboards and trackers.

• Handle travel and event logistics (UK & occasional international) with self‑managed time and coordination.

• Set up, maintain, and optimise task systems (Notion, Todoist, Reclaim.ai) with the calendar as the single source of truth for scheduling.

Systems & Improvement

• Co‑develop decision‑rights, SLAs, SOPs and vendor/expense workflows.

• Own operational system maintenance and propose optimisations to increase deep‑work time.

• Filter communications and tasks so you and the executive focus only on high‑impact items.

• Take responsibility for onboarding/off‑boarding workflows and basic security/access controls (post‑probation).

Executive Partnership & Personal Support

• Manage personal scheduling, reminders, celebrations, and gifting.

• Occasionally accompany in‑person meetings or events when based in/around London.

• Proactively streamline and improve personal systems and tasks

Who You Are

Must haves

• UK‑based and able to travel in/around London when required.

• 2–4 years’ PA/EA experience in a fast‑moving environment.

• Outstanding organisational and prioritisation skills; able to switch context rapidly.

• Excellent written & verbal communication; able to draft, summarise and elevate accordingly.

• Comfortable with full access to confidential information, systems, and workflows, and trusted accordingly.

• Experience with Notion, Slack, 1Password; ability to learn new tools quickly.

• Mindset aligned with a direct, analytical, results‑driven, and high‑autonomy environment.

Nice‑to‑haves

• Interest in fintech/operations/systems thinking.

• Experience supporting a senior executive/founder.

• Experience with AI and similar automation tools

• Assertive yet grounded personality, willing to challenge constructively.

• Detail‑oriented, with strong initiative and follow‑through.

Why Join Fanvue?

• The Sunday Times Best Places to Work 2025

• Work with a talented, mission‑driven team dedicated to empowering creators worldwide

• A culture where we raise the bar and value innovation, speed, excellence, ownership, and transparency

• Fully remote (UK‑based) with expectation of being London‑accessible

• Flexible hours, according to when you perform best

• Unlimited holiday

• Budget for growth and wellbeing (Wellhub platform, books, and courses)