Executive Assistant & Office Manager (Temp to Perm available)

Honeycomb; Belfast; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A high-profile public sector organisation based in Northern Ireland is seeking an Executive Assistant & Office Manager. In this pivotal role, you will provide high-level organisational and strategic support to the Chief Executive, coordinating communications and ensuring efficient office operations. The ideal candidate will have strong organisational skills, exceptional communication abilities, and significant experience supporting senior leaders. A hybrid working arrangement and competitive salary are offered.

Benefits

Competitive salary

Hybrid working arrangements

Generous pension contribution

Supportive working culture

Qualifications

• Significant experience in an Executive Assistant or Senior PA role supporting a senior leader.
• Exceptional organisational skills to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive support to the Chief Executive, managing diary, correspondence, and meetings.
• Coordinate board meetings, produce agendas, and ensure follow-up actions.
• Oversee day-to-day operations of the office ensuring efficiency.

Skills

Organisational skills

Communication skills

Stakeholder management

Discretion and confidentiality

Proficiency in MS Office Suite

Ability to work autonomously

Job description

The Company

Our client is a high-profile public sector organisation with a long-standing reputation for delivering essential services that positively impact communities across the region. With decades of service, the organisation is recognised for its integrity, accountability, and commitment to excellence in public service.

The Role

The Executive Assistant & Office Manager will provide high-level organisational, administrative, and strategic support to the Chief Executive. This is a pivotal role ensuring the smooth running of the Executive Office, acting as a trusted partner and key point of coordination across the organisation.

Key Responsibilities

• Provide comprehensive executive support to the Chief Executive, including diary management, correspondence, briefings, and meeting preparation.
• Manage inboxes, communications, and workflow priorities on behalf of the Chief Executive.
• Coordinate board meetings, produce agendas, take minutes, and ensure follow-up actions are completed.
• Act as a liaison between the Chief Executive and internal/external stakeholders, ensuring timely and accurate communication.
• Oversee the day-to-day operations of the office, ensuring efficiency and adherence to organisational processes.
• Manage travel, events, and logistical arrangements for the Chief Executive.
• Support key projects, organisational initiatives, and confidential assignments as required.
• Implement and maintain effective administrative systems and office procedures.
• Provide leadership and support to administrative staff where necessary.

The Person

Essential Criteria

• Significant experience in an Executive Assistant, Senior PA, or Office Management role supporting a senior leader.
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Strong stakeholder management capabilities, with the ability to engage confidently at all levels.
• Proficient in MS Office Suite and digital workplace tools.
• Proven ability to work autonomously and exercise sound judgement.

Desirable Criteria

• Experience supporting an executive within a public sector, regulatory, or similarly complex environment.
• Project coordination or project management experience.
• Knowledge of governance and board-level administration.

Package & Benefits

• Competitive salary in line with experience.
• Hybrid working arrangements.
• Generous pension contribution.
• Supportive, values-driven working culture.

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via [e-mail].

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.