Executive Assistant / Office Manager – Dynamic Private Equity Firm

Knightsbridge Recruitment - Angela Mortimer Plc Group; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A dynamic private equity firm in London is seeking an experienced Executive Assistant / Office Manager to support senior leadership and oversee operations. Responsibilities include managing group calendars, coordinating travel for European colleagues, and ensuring smooth office functions. The ideal candidate is detail-oriented, proactive, and has strong interpersonal skills, making a significant impact on the team and business growth.

Qualifications

• Background in finance or private equity is a plus.
• Detail-focused and able to prioritize in a fast-paced environment.
• Comfortable managing upwards and handling new tasks.

Responsibilities

• Manage group calendars and European travel for 7 Partners.
• Coordinate diaries and travel for 10+ European colleagues visiting the UK.
• Implement project coordination with the COO and Operations Manager.

Skills

Interpersonal skills

Written communication

Organisational skills

Proactivity

Problem-solving

Job description

Overview

A fast-paced, growing and entrepreneurial private equity firm with the energy of a start-up is seeking a bright, confident, and proactive Executive Assistant / Office Manager. This is a varied, hands-on role with significant responsibility and plenty of scope to shape the position as the business grows.

The Role – Executive Assistant / Office Manager

You’ll be the organisational heartbeat of the team, supporting senior leadership and ensuring smooth day-to-day operations. Responsibilities include:

• Managing group calendars and complex European travel for 7 Partners
• Coordinating diaries and travel for 10+ European colleagues visiting the UK weekly
• Professional and proactive client liaison and management
• Assisting the COO and Operations Manager with project coordination, including meeting set-up, catering, couriers, and car bookings
• Overseeing internal inbox enquiries and acting as the go-to problem solver for the team
• Supporting the planning and delivery of events (up to 6 per year, 120+ attendees)
• Managing expenses and expense reporting

The Candidate – Executive Assistant / Office Manager

• Experienced – background in finance or private equity a plus
• Personable – bright, curious, professional, resilient, with strong interpersonal and written communication skills
• Organised & proactive – detail-focused, able to prioritise, and thrive in a fast-paced environment
• Adaptable – comfortable taking ownership, managing upwards, and handling new tasks with initiative
• Team-spirited – approachable, collaborative, with a positive attitude and sense of humour

This is an exciting opportunity for a standout Executive Assistant / Office Manager to become a pivotal member of a dynamic, growing firm. You’ll work closely with senior leadership, take the lead on important projects, and play a key role in shaping how the business runs. Perfect for someone eager to grow, contribute ideas, and make a lasting impact.