EXECUTIVE ASSISTANT - MEDIA & ENTERTAINMENT - ASAP START

Morgan Mckinley (Crawley); City Of London; Hybrid; GBP 46,000 - 55,000; Full time

Job summary

A leading recruitment consultancy in London is seeking an Executive Assistant to support the CEO immediately. This role requires a minimum of 7-10 years of experience in media or entertainment, alongside strong organisational and communication skills. Responsibilities include managing the CEO's diary, coordinating travel, and representing the office. A hands-on attitude and tech proficiency across Microsoft Office are essential. This position is office-based with some remote work options.

Qualifications

• Minimum of 7-10 years as an EA/PA/Team Assistant with experience in Media or Entertainment industries.
• Proven ability to manage complex tasks and changing priorities.

Responsibilities

• Manage the CEO's complex diary and prioritise tasks.
• Coordinate all travel logistics for the CEO.
• Set up and prepare meeting spaces and manage documentation.
• Act professionally on behalf of the CEO to stakeholders.
• Provide general administrative support.

Skills

Diary Management

Travel Coordination

Effective Communication

Organisational Excellence

Tech Savvy

Tools

Microsoft Office Suite

Job description

The Opportunity

We're looking for an EA to step in immediately and provide seamless, high-level support to the CEO. This pivotal position sits right at the heart of the company, ensuring the CEO's demanding workload runs like clockwork.

• Location: Office-based in West London
• Working Pattern: 4 days in the office, 1 day remote (Fridays)
• Start Date: ASAP
• Rate: Equivalent to 55,000 per annum

As experts working with high-end clients across London, Morgan McKinley knows what it takes to thrive in a pressured environment-which is why proven experience in the media or entertainment industries is an absolute MUST. You'll need to hit the ground running, understanding the pace and unique demands that come with supporting senior leadership in this exciting sector.

Key Responsibilities

The Core of the Role

• You will be instrumental in the smooth running of the CEO's office. Your duties will be varied, demanding, and incredibly rewarding:
• Executive Diary Management: Proactively managing a complex and ever-changing diary, mastering prioritisation, resolving conflicts, and anticipating needs.
• Travel Coordination: Taking care of all domestic and international travel logistics, from booking to preparing detailed itineraries and documentation.
• Meeting Logistics: Flawlessly booking, setting up, and preparing meeting spaces-managing paperwork, tech requirements, and even arranging catering/refreshments.
• Representation: Acting as a professional and highly discreet representative of the CEO and the company to both internal teams and external stakeholders.
• Ad-Hoc Support: Handling everything from event support and gift acquisition to general administrative tasks that ensure the continuous smooth operation of the CEO's office.

What You'll Bring

• Sector Experience: Minimum of 7-10 years as an EA/PA/Team Assistant, with direct experience in the Media or Entertainment industries essential to navigate the fast-paced, high-stakes culture.
• Organisational Excellence: Exceptionally organised with a proven ability to juggle multiple, ever-changing priorities and handle complex tasks with ease.
• Tech Savvy: Fully proficient across the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Effective Communication: Excellent, clear, and confident communication skills to liaise effectively and with high levels of discretion and integrity with all levels of staff and external contacts.
• Attitude: A truly hands-on attitude, a strong sense of initiative, and the ability to anticipate needs before they are even voiced.

If you are ready to make an immediate, high-impact contribution in a stimulating environment, we want to hear from you!