Executive Assistant - Media Agency

UNAVAILABLE; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A global communications agency is seeking a highly organized Executive Assistant to support the CEO. This role involves managing the CEO's calendar, preparing briefings, and coordinating events. The ideal candidate is experienced, proactive, and a confident communicator with strong organizational skills. The position offers hybrid working arrangements and various employee benefits, including flexible working and wellness programs.

Benefits

WORK YOUR WORLD opportunity

REFLECTION DAYS

HELP@HAND BENEFITS

FAMILY-FRIENDLY POLICIES

FLEXIBLE WORKING and BANK HOLIDAY SWAP

BIRTHDAY DAY OFF

GREAT LOCAL DISCOUNTS

Qualifications

• Experienced Executive Assistant, ideally within a media, advertising, or creative agency.
• Ability to manage complex schedules and multiple priorities.
• Confident communicator with emotional intelligence.

Responsibilities

• Manage priorities, calendars, and key projects for CEO.
• Prepare briefings, presentations, and communications for CEO.
• Coordinate meetings, travel, and events with precision.

Skills

Organisational skills

Proactive thinking

Effective communication

Discretion

Calm under pressure

Job description

Company Description

With a history that dates back over 80 years,Starcomis a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at the centre of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, we are the flagship Publicis Media agency that uses our ‘Power of One’ business model, with teams that span multiple disciplines across clients such as Aldi, P&G, Primark, Samsung, Stellantis, and Visa.

We place a huge focus on our People and have driven flagship D&I and L&D programmes within Publicis Media; our goal is to help every individual reach their fullest potential, and we encourage everyone to make “Brave Plays” in how they approach their work and their own career development. As a result, we have an exceptionally energised and committed talent base, all of us proud of our welcoming and supportive culture, as evidenced by our recognition as one ofCampaign’s Best Places to Workfor five years in a row,Media Week's Agency of the Year 2025and one of theSunday Times Best Places to Work 2025.

Job Description

We’re looking for a highly organised and proactive Executive Assistant to support our agency CEO.

You’ll be the CEO’s right hand, keeping them focused on what matters most, managing a fast-moving schedule, and driving clarity across the leadership team. You’ll also play a key role supporting the CEO with industry events and external engagements, giving you exposure to high-profile initiatives across the agency and industry.

Responsibilities

What will you be doing?

• Partner with the CEO and leadership team to manage priorities, calendars, and key projects.
• Prepare briefings, presentations, and communications to ensure the CEO is always informed and ready.
• Coordinate meetings, travel, and events with precision, anticipating needs before they arise.
• Support leadership team meetings, off-sites, and client or industry events, capturing actions and following up.
• Act as a trusted point of contact internally and externally, representing the CEO with professionalism and discretion.

Qualifications

What are we looking for?

• Experienced Executive Assistant, ideally within a media, advertising, or creative agency.
• Highly organised and able to manage complex schedules, inboxes, and multiple priorities.
• Proactive and strategic thinker, able to anticipate challenges and offer practical solutions.
• Confident communicator with emotional intelligence and discretion.
• Collaborative, reliable, and calm under pressure, thriving in a fast-paced environment.

Join our supportive EA team, where no two days are the same. Apply now!

Additional Information

Starcom has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans, we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY-FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity, Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full-time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page, which showcases our Inclusive Benefits and our EAGs (Employee Action Groups).