Executive Assistant (Maternity Cover)

Arenko Group; Camden Town; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading hybrid tech company in Camden Town seeks an Executive Assistant to support its Senior Leadership Team. The role involves managing diaries, coordinating office operations, and crafting communications. Ideal candidates will have over 2 years of experience and demonstrate excellent organizational and communication skills. This is a 10-month fixed-term contract, offering a hybrid work model, competitive benefits, and a dynamic environment.

Benefits

25 days holiday plus public holidays

Flexible working

Enhanced parental leave

Personal learning budget

Access to LinkedIn Learning

Employee Assistance Programme

Social events throughout the year

Qualifications

• 2+ years of experience supporting senior leaders in a similar role within a hybrid office environment.
• Experience managing multiple senior leaders concurrently, including their diaries and schedules.
• Proficient in Microsoft Office Suite, DocuSign, and Gmail.

Responsibilities

• Provide comprehensive administrative support to the Senior Leadership Team.
• Act as the first point of contact for internal and external enquiries.
• Manage office operations, including supplies and inventory.
• Collaborate with the People Team for company-wide initiatives.

Skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Highly organised and motivated

Excellent time-management skills

Ability to work independently and collaboratively

Tools

DocuSign

Gmail

Job description

Overview

As an Executive Assistant at Arenko, you will play a pivotal role in supporting the Senior Leadership Team and the People Team, ensuring smooth day‑to‑day operations and enabling our leaders to focus on delivering strategic priorities. You will help drive key people initiatives that make Arenko an exceptional place to work and serve as a central point of contact for creating and maintaining a professional and welcoming office environment. We operate a hybrid model that balances time in the office with the flexibility to work from home. This is a 10‑month fixed‑term contract (maternity cover) – an exciting opportunity to make a meaningful impact in a fast‑paced and collaborative environment.

Responsibilities

• Provide comprehensive administrative and organisational support to the Senior Leadership Team and management team, including diary and itinerary management, travel and accommodation bookings, expense reconciliation and related business process support.
• Act as the first point of contact for internal and external enquiries, ensuring clear communication and professional representation of the Senior Leadership Team.
• Manage office operations, including supplies, inventory, food and drinks for the office, general stock and liaising with external suppliers.
• Collaborate with the People Team to plan and deliver company‑wide initiatives such as team socials, learning sessions and engagement activities.
• Prepare and format reports, presentations and correspondence on behalf of the Senior Leadership Team and People Team.
• Support the People Manager in maintaining a tidy, efficient and welcoming office environment that reflects Arenko’s culture and values.
• Champion company culture and assist with ad‑hoc People projects and initiatives that support the broader People Strategy.

Benefits

• 25 days holiday plus public holidays, flexible carry‑over and festive office closure.
• Flexible working – we support a genuinely flexible approach; due to the role you will need to be in the office or in person with customers around three days a week.
• Enhanced parental leave: six months of full salary for the primary caregiver and one month for the secondary caregiver.
• A yearly salary review for all employees.
• Personal annual learning and development budget and full coverage of relevant professional membership fees and subscriptions.
• Access to LinkedIn Learning.
• Bike to Work scheme.
• Octopus EV scheme.
• Access to our Employee Assistance Programme.
• Internal working groups such as Women of Arenko, Diversity, Equity and Inclusion and Parents of Arenko.
• Regular opportunities to engage with the team through monthly socials, the big Festive Gathering, the Summer Party and a wellness calendar for 2024 supporting physical, social, mental and financial wellbeing.

Selection Process

1. 1st Stage: 1‑hour interview with the Hiring Manager and Office Manager.
2. 2nd Stage: 1‑hour intro call with the CEO and CFO.

Experience and Requirements

• 2+ years of experience supporting senior leaders in a similar role within a hybrid office environment.
• Experience managing multiple senior leaders concurrently, including their diaries and schedules.
• Excellent written and verbal communication skills and strong professionalism.
• Proficiency in Microsoft Office Suite, DocuSign and Gmail.
• Highly organised and motivated with a strong attention to detail.
• Excellent time‑management skills, with the ability to manage competing priorities.
• Keen to learn new skills, share innovative ideas and work with multiple stakeholders across the business.
• High degree of professionalism and discretion when handling sensitive information.
• Ability to work independently and collaboratively in a fast‑paced environment.

So, what’s in it for you? Hopefully the first thing is you love what we do and want to be part of the mission – but let’s be honest… that’s probably not why you’re getting out of bed every day!