Executive Assistant (London)

Insight Investment; City Of London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading asset management company in London is seeking an experienced Personal Assistant to provide high-level administrative support to the General Counsel. You'll manage diaries, arrange meetings, and oversee legal vendor engagements. The ideal candidate has proven experience in similar roles and exceptional organisational skills. This position promotes an inclusive workplace culture.

Qualifications

• Extensive experience as a Personal Assistant or Executive Assistant.
• Ability to work under pressure and manage conflicting priorities.
• Dependable and efficient with a flexible approach.

Responsibilities

• Provide administrative and secretarial support to the General Counsel.
• Manage diary and arrange meetings.
• Involves overseeing engagement management of legal vendors.

Skills

Diary management

Effective communication

Organisational skills

Multi-tasking

Proactive approach

Strong systems skills (Word, Excel, PowerPoint)

Job description

Role Overview:

To provide high level administrative and secretarial support to the General Counsel and the wider Legal team.

Role Responsibilities:

• Extensive diary management and arranging meetings
• Gatekeeper and first point of contact for a range of external and internal contacts
• Inbox cover for the General Counsel: review, raise issues and follow through as necessary
• Work with the EA and PA team members within the group and other parts of the business and cover for other PA and EA roles when required
• Manage two PA employees
• Global travel arrangements
• Support key projects
• Process expenses and invoices
• Point of contact for authorisations on access requests and invoicing
• Reporting and analysis
• Ownership of departmental administration
• Oversight of engagement management of legal vendors

Experience Required:

• Extensive experience of working as a Personal Assistant and/or Executive Assistant
• Strong team player with excellent and effective communication skills and a willingness to collaborate
• Excellent organisational skills, proven ability to multi-task and prioritise
• Ability to work under pressure and with conflicting priorities
• Proactive and flexible approach
• Operates with professionalism, and integrity at all times
• Dependable and efficient
• Strong systems skills (Word, Excel and PowerPoint)
• Training and/or experience using AI would be useful but is not required
• Prior experience in financial services and/or a Legal environment

Insight is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail]

About Insight Investment:

Insight Investment is a leading asset manager focused on designing investment solutions to meet its clients' needs. Founded in 2002, Insight's collaborative approach has delivered both investment performance and growth in assets under management. Insight manages assets across its core liability-driven investment, risk management, full-spectrum fixed income, currency and absolute return capabilities. Insight has a global network of operations in the UK, Ireland, Germany, US, Japan and Australia. More information about Insight Investment can be found at: https://www.insightinvestment.com/uk/nav/careers/