Executive Assistant - Investment Banking

Lorien; England; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading recruitment agency in the UK is looking for a Global Markets Executive Assistant to provide comprehensive administrative support to Executive Managers. Responsibilities include diary management, meeting coordination, and travel arrangements. The ideal candidate will have prior experience in financial services, strong Microsoft Office skills, and excellent communication abilities. This role is a 6-month contract with in-office work required 4/5 days a week.

Qualifications

• Prior EA experience in financial services.
• Strong Microsoft Office skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Provide comprehensive administrative and secretarial support to Executive Managers.
• Manage diaries and inboxes, schedule meetings, and coordinate travel arrangements.
• Organize events and process expenses in accordance with policies.

Skills

EA experience in financial services

Microsoft Office skills

Communication and interpersonal abilities

Attention to detail

Multitasking capability

Understanding of compliance and regulatory requirements

Job description

Job Overview

• Title: Global Markets Executive Assistant - 6 Month Contract
• Location: London, UK – office 4/5 days per week
• Reports to: Global Markets Office Administration Head – Vice President

Purpose of the Role

To provide comprehensive administrative and secretarial support to Executive Managers and their direct reports, including diary and inbox management.

Core Responsibilities

• Diary & Inbox Management: Gatekeeping, scheduling, anticipating needs.
• Meeting Coordination: Weekly management meetings, conference calls, room bookings.
• Travel Arrangements: Business trips, visas, itineraries.
• Event Organisation: Townhalls, seminars, gatherings.
• Expense Processing: In line with Group and Global Markets policies.
• General Admin: Filing, scanning, ordering supplies, managing distribution lists.
• Team Support: Covering for other assistants, collaborating across teams
• This is a float role

Skills & Experience Required

• Prior EA experience in financial services.
• Strong Microsoft Office skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and multitasking capability.
• Understanding of compliance and regulatory requirements.