EXECUTIVE ASSISTANT IN WEYBRIDGE & LONDON

The Lady Limited; City Of London, Weybridge; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A high-end recruitment firm seeks an experienced Executive Assistant to support a HNW client across both business and personal affairs. This full-time position offers a salary of £100k gross and requires impeccable discretion and strong organisational skills. The ideal candidate will manage complex schedules, travel arrangements, and personal projects while demonstrating a warm and approachable demeanor. Flexibility to work between Weybridge and London is essential.

Qualifications

• Experience supporting high-net-worth individuals or senior executives.
• Minimum of 2 years relevant experience required.

Responsibilities

• Manage dynamic schedules and correspondence.
• Oversee personal and creative projects.
• Coordinate travel itineraries and documents.
• Handle budgeting and expense claims.

Skills

Communication skills

Discretion

Organisational skills

Problem-solving

Technological confidence

Job description

Executive Assistant – Weybridge & London

£100k permanent, full time. On behalf of our private HNW client, we are seeking an experienced, emotionally intelligent, and highly discreet Executive Assistant to support the female Principal across her business and personal affairs.

Working Schedule

Monday to Friday, 9am–6pm with flexibility required to meet the demands of the role (to support time zone differences, travel, and urgent matters). Must be willing and able to work between Weybridge & London.

General Responsibilities

• Diary & Email Management
  • Managing a dynamic, ever-changing schedule and travel calendar
  • Prioritising correspondence and drafting thoughtful, accurate responses
• Business Profile Support
  • Managing the Principal’s digital and professional platforms, including LinkedIn
• Project & Asset Management
  • Overseeing personal and creative projects such as digital and printed photo archiving
  • Liaising with vendors, agencies, and collaborators
• Lifestyle & Personal Affairs
  • Assist with health & wellbeing goal planning, including scheduling health checks, fitness programmes, and nutrition consultations.
  • Manage global wardrobe organisation – including seasonal changeovers, item tracking, tailoring, and coordination with house staff in multiple countries
  • Coordinate personal purchases, gifting, and special occasion arrangements.
• Travel Coordination
  • Organising complex itineraries and travel documents for business and personal trips
  • Preparing travel briefs and ensuring seamless execution
• Administration & Support
  • Handling meeting preparation, minutes, follow‑ups, budgets, and expenses
  • Maintaining highly confidential records
  • Research tasks to support decision-making across both business and personal matters
  • Manage expense claims, budgets, and invoices related to both business and personal activities

Candidate Profile

• Warm, approachable, and personal, caring approach
• Excellent communication and interpersonal skills
• Impeccable discretion and sound judgment
• Technologically confident
• Polished & proactive + strong organisational skills, able to multitask effectively under pressure
• Self‑sufficient, proactive, and able to anticipate needs before they arise
• Confident working between corporate and lifestyle environments
• Experience with creative and lifestyle projects
• Ability to work with a soft touch while maintaining a firm hand over schedules and deliverables
• Culturally aware and comfortable operating in high‑profile circles
• Calm, unflappable, and solutions‑focused in all situations
• Loyal and discreet

Experience

• Prior experience supporting a high‑net‑worth individual or senior executive in both business and personal matters
• Demonstrable track record of managing complex diaries, global travel, and varied projects simultaneously
• Unless otherwise specified a minimum of 2 years relevant experience is required to receive the advertised rate of pay

Remuneration & Start Date

Salary: £100k gross DOE. Start date: As soon as possible.