Executive Assistant (Hybrid / 33k)

VanRath; Belfast; Hybrid; GBP 29,000 - 33,000; Full time

Job summary

A leading professional services firm in Belfast is hiring an Executive Assistant to provide high-level support and ensure smooth operations. The role involves managing complex schedules and preparing professional documents, seeking candidates with 3-5+ years in similar roles. This position offers a competitive salary of £29,000 - £33,000 and a comprehensive benefits package, including health insurance and generous leave. The work will follow a hybrid model, with 3 office days and 2 home days post-probation.

Benefits

25 days annual leave + 13 public holidays

10% employer pension contribution

Private medical insurance

Life assurance & income protection

Salary sacrifice schemes

Local retail & partner discounts

Regular wellbeing events & initiatives

Qualifications

• 3-5+ years' experience as PA, EA, or senior administrator.
• Strong discretion handling confidential information.
• Exceptional organisational skills with high attention to detail.

Responsibilities

• Provide executive-level assistance to the Head of Professional Conduct.
• Handle complex diary coordination and incoming queries.
• Prepare professional documents for high-level projects.
• Organise and manage committee activity effectively.
• Maintain electronic and physical filing systems.

Skills

Discretion

Organisational skills

Microsoft Office proficiency

CRM systems knowledge

Drafting professional documents

Virtual meeting platforms

Tools

Microsoft Dynamics

MS Teams

Zoom

GoToWebinar

Job description

VANRATH are pleased to be working with a leading professional and legal services organisation to recruit a Executive Assistant. This role offers the chance to join a highly respected firm that provides excellent progression opportunities and one of the best benefits packages in the sector.

Location: Belfast City Centre
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 3 office days / 2 home-based after probation

Rewards & Benefits

• Salary: £29,000 - £33,000 (DOE)
• 25 days annual leave + 13 public holidays
• 10% employer pension contribution
• Private medical insurance
• Life assurance & income protection
• Salary sacrifice schemes (Cycle to Work, Tech, etc.)
• Local retail & partner discounts
• Regular wellbeing events & initiatives

Key Responsibilities

• Provide direct executive-level assistance to the Head of Professional Conduct, ensuring smooth day-to-day operations.

• Handle complex diary coordination, prioritising competing demands and acting as the main contact for incoming queries.

• Prepare professional documents including reports, presentations, and data summaries to support high-level projects.

• Organise and manage committee activity: scheduling, agenda setting, preparing papers, taking minutes, and monitoring follow-ups.

• Maintain structured electronic and physical filing systems, ensuring compliance with internal standards.

• Coordinate senior leadership meetings, both internal and external, including logistics, documentation, and action tracking.

• Arrange business travel and process related expenses promptly.

• Manage updates in CRM systems, ensuring information is current and accurate.

• Monitor shared inboxes, prioritising messages and deadlines effectively.

• Support compliance activity, including GDPR and ISO standards.

About You

• 3-5+ years' experience as a PA, EA, or senior administrator within a corporate or professional services environment.

• Strong discretion when handling confidential and sensitive information.

• Confident using virtual meeting platforms such as MS Teams, Zoom, or GoToWebinar.

• Skilled at drafting professional documents, supporting senior projects, and working to tight deadlines.

• Experienced in committee/board support, including agendas, papers, and minutes.

• Exceptional organisational skills with high attention to detail.

• Strong knowledge of CRM systems (Microsoft Dynamics preferred).

• Advanced Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint).

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.