Executive Assistant – Global Pet Nutrition

Mars; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global pet nutrition company based in Paddington is seeking an experienced Executive Assistant to support the VP of Marketing and her leadership team. This role requires strong organizational skills and effective communication to manage complex calendars, coordinate meetings, and assist with travel and events. The ideal candidate will also need to handle confidential information discreetly and possess knowledge of relevant tools. Competitive salary and a comprehensive benefits package are offered, fostering a collaborative work environment.

Benefits

Competitive salary

Company bonus

Best-in-class learning and development support

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational abilities to prioritize and adapt.

Responsibilities

• Manage complex calendars and coordinate meetings for the VP.
• Plan and reconcile expenses for domestic and international trips.
• Support logistics for marketing events and supplier management.

Skills

Experience supporting senior executives

Excellent communication skills

Strong organisational abilities

Discretion and professionalism

Knowledge of tools like Outlook

Flexibility to travel

Tools

Outlook

Concur

Mobilexpense

Ariba

Job description

Job Description :

Executive Assistant – Global Pet Nutrition

Location : Paddington (Onsite)

Travel : Occasional UK and international travel to support events

Be part of something bigger

We’re looking for an experienced and proactive Executive Assistant (EA) to support our VP of Marketing (Chief Growth Officer) and her leadership team in Global Pet Nutrition. This is a varied fast-paced role where you’ll use your organisational skills, clear communication and sound judgment to keep things running smoothly. You’ll be part of a collaborative global EA community and a leadership team shaping the future of our brands.

What are we looking for

• Experience supporting senior executives in a fast-paced environment.
• Excellent communication skills both written and verbal.
• Strong organisational abilities able to prioritise, adapt and stay ahead.
• Discretion and professionalism when handling confidential information.
• Knowledge of tools like Outlook, Concur, Mobilexpense or Ariba.
• Flexibility to travel occasionally in the UK and internationally.

What will be your key responsibilities

• Executive support: Manage complex calendars across time zones, coordinate meetings and act as the first point of contact for the VP.
• Travel & expenses: Plan domestic and international trips, reconcile expenses and process purchase orders.
• Events & coordination: Support onsite and offsite Marketing events including venues logistics and supplier management.
• Collaboration: Work closely with senior leaders and our global EA community to share best practice and support team effectiveness.

What can you expect from Mars

Work with diverse and talented Associates all guided by the Five Principles.

Join a purpose driven company where we’re striving to build the world we want tomorrow today.

Best‑in‑class learning and development support from day one including access to our in‑house Mars University.

An industry competitive salary and benefits package including company bonus.

Required Experience :

IC

Key Skills

Veterinary Experience, Animal Care, Customer Service, Communication skills, Van Driver, Veterinary Technician Experience, Pet Grooming, Animal Handling, Apache Pig, Hair Styling, Pet Care, Dog Handling

Employment Type : Full‑Time

Experience : years

Vacancy : 1