Executive Assistant, Global Finance (12 month FTC)

Aldrich & Co.; Greater London; On-site; GBP 51,000 - 60,000; Full time

Job summary

A leading financial services firm in Greater London is seeking an Executive Assistant to support their senior leadership team. The role involves complex diary management, governance coordination, and travel management. Ideal candidates will have significant experience in a fast-paced environment, strong business judgement, and excellent communication skills. Proficiency in Microsoft Office, especially Excel and Teams, is essential. Join a supportive team focused on enabling success across global initiatives.

Qualifications

• Significant experience as an Executive Assistant, including C-level stakeholder support.
• Strong business judgement and discretion with confidential information.
• Ability to operate in fast-paced, multicultural environments.

Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate governance and committee initiatives.
• Handle travel management including bookings and visas.

Skills

Communication skills

Microsoft Office proficiency

Business judgement

Discretion

Time management

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Salary: £60,000

Are you a C‑suite EA with a “think on your feet” approach and a complete understanding of how to provide right‑hand support?

Are you a successful communicator, who can develop strong relationships at all levels?

Do you have a strategic and enquiring mind? And do you meet each day with commitment, discretion and the desire to deliver?

Supporting an inspiring team of two global heads in Finance, this role will offer you the opportunity to engage with senior leadership and you will be key to their success. If you’re proactive, calm under pressure and someone who can “connect the dots,” even when timelines are tight, we’d love to hear from you.

What you’ll be doing day to day:

• Complex diary management across multiple time zones, including global meeting coordination
• Governance and committee coordination for key transversal initiatives, ensuring timeline alignment and smooth logistics
• End‑to‑end coordination of critical finance processes
• Travel management (bookings, hotels, ground transport, visas)
• Planning and coordinating of site visits, internal conferences, and training (including year‑end close visits across Europe, US, and Asia)
• Expenses support and day‑to‑day team assistance, inbox management and call handling
• Support with quarterly finance communications, newsletters and ad hoc community surveys
• Active collaboration within the EA community, acting as a trusted liaison and providing cover/support where needed

The skills you need to bring:

• Significant experience as an Executive Assistant, including C‑level stakeholder support
• Strong business judgement, discretion, and comfort handling confidential information
• Proven ability to operate in fast‑paced, multicultural environments
• Excellent written and verbal communication skills
• Highly proficient with Microsoft Office, particularly Excel, PowerPoint and Teams
• Collaborative, service‑minded and adaptable with a practical, solutions‑first mindset