Executive Assistant (Ftc)

Fortescue; Harwell; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Bonus scheme

Aviva Pension

Group Life Assurance

Group Income Protection

Electric Car Scheme

Health Cash Plan

Employee Assistance Programme

Private Medical Insurance

26 days holiday plus 5 days

Childcare Benefits

On-site gym access

Job summary

Fortescue is seeking an Executive Assistant to support the CTO Office on a fixed-term contract in the United Kingdom. You will provide confidential administrative support, manage calendars across time zones and coordinate complex international travel.

You will collaborate with executives and cross-functional teams, prepare reports and presentations, and ensure deadlines are met with discretion and professionalism.

Qualifications

• Extensive and progressively responsible administrative experience supporting executives.
• Ability to manage multiple calendars across time zones with competing priorities.
• Strong written and verbal communication skills and discretion.

Responsibilities

• Manage and organise multiple calendars across time zones with competing priorities and schedules.
• Coordinate appointments and travel as necessary, including hospitality and catering.
• Arrange complex international travel including flights, hotels, visas, ground transport, and detailed itineraries.
• Support delivery of key programs and assist with deadlines, reports and presentations.
• Organise and prepare for meetings, including logistics and documents.
• Prioritise emails and respond when necessary.
• Develop collaborative relationships with executives and external partners.
• Develop processes to ensure efficient information delivery.
• Support stakeholder communications as required.

Skills

Calendar management

Travel coordination

Executive liaison

Confidential support

Multitasking under pressure

Tools

Excel

Word

PowerPoint

Internet tools

Job description

The Power of Now

Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

An opportunity has arisen for an Executive Assistant to support the CTO Office on a fixed term contract.

About the role

Provide confidential administrative support to the CTO Office. Oversee competing diary commitments, prioritising key deliverables and ensuring suitable travel arrangements are made.

Operate as a partner to the executives, an integral contact facilitating engagement with their teams and the wider business.

What you will do

• Manage and organise multiple calendars across time zones with competing priorities and schedules.
• Coordinate appointments and travel as necessary, including the facilitation of hospitality and catering as required.
• Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity.
• Proactively support the delivery of key programs of work, assisting relevant stakeholders with deadlines and support the creation of reports and presentations as required.
• Organise and prepare for meetings, including gathering documents and attending to logistics of meeting.
• Support with the prioritisation of emails and responding when necessary.
• Develop and cultivate collaborative relationships with peers, members of the Executive and external partners.
• Develop effective processes to ensure efficient delivery of information.
• Support communication with key stakeholders as required.

About you

• Extensive and progressively responsible and diversified administrative experience, including support to Executive team members.
• The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multi-task.
• A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
• The ability to work collaboratively, with no task too big or small and build relationships across the whole business.
• Strong computer skills and tech savvy - deep understanding of Excel, Word, PowerPoint and Internet tools.
• Ability to travel and be available outside of core office hours when required.
• Outstanding time management skills are essential.
• Excellent verbal and written communications skills.
• Resourceful, innovative and proactive with the ability to think independently and make critical decisions under pressure.
• Discretion and confidentiality is essential

What is in it for you?

Our UK benefits include:

• Bonus scheme
• Aviva Pension
• Group Life Assurance
• Group Income Protection
• Electric Car Scheme
• Health Cash Plan
• Employee Assistance Programme
• Private Medical Insurance
• 26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year
• Childcare Benefits
• Free on-site gym access and discounted national memberships

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers