Executive Assistant - Float (Real Estate & Litigation)

JMC Legal Recruitment; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading law firm in Greater London is seeking an experienced Float Executive Assistant to provide high-level administrative support across Property and Litigation teams. The role requires a minimum of 3 years of experience with a strong understanding of court procedures and legal documentation. You will manage diaries, liaise with third parties, and assist with document preparation. This position offers a collaborative culture and opportunities for professional growth.

Qualifications

• Minimum of 3 years' experience as an Executive Assistant within Property and/or Litigation.
• Strong understanding of court procedures and legal documentation.
• Excellent typing skills with a high level of accuracy.

Responsibilities

• Prepare and file court forms and legal documents.
• Manage diaries and schedule court hearings.
• Liaise with courts, counsel, and third parties.

Skills

Executive Assistant experience

Understanding of court procedures

Typing skills

Proficiency in Microsoft Office

Strong organisational skills

Clear communication skills

Attention to detail

Tools

CE-File

DocuSign

Job description

Float Executive Assistant | Property & Litigation | West End | L500 and Spears Ranked

Are you an experienced Executive Assistant with exposure to both Property and Litigation, looking for a varied and engaging float role within a highly respected West End law firm?

This is an excellent opportunity to join a forward-thinking practice known for its collaborative culture, high standards of work and supportive environment.

The Firm

This firm is one of London's most respected names, with an impressive reputation across multiple practice areas. Ranked in the Legal 500 and Spears, the firm has nearly doubled in size over the past five years thanks to strategic growth, top-tier talent, and an influx of high-quality work.

Renowned for its friendly, supportive environment, the firm places real emphasis on mentoring and staff development. You'll join a close-knit team where your contribution is valued, and you'll have access to strong professional support and clear opportunities to progress.

The Role

This highly regarded London law firm is looking to recruit an experienced Float Executive Assistant to provide high-level administrative and organisational support across its Property and Litigation teams.

This is a varied, fast-paced role suited to an adaptable EA who enjoys supporting different fee earners, managing competing priorities and stepping in where support is needed most. You will play a key role in ensuring matters run smoothly, providing consistent, high-quality assistance across the firm.

Key Responsibilities

• Prepare, organise and electronically file court forms and legal documents, including use of CE-File
• Manage diaries, schedule court hearings, meetings and appointments, and monitor key deadlines
• Liaise confidently with courts, counsel, agents and other third parties
• Provide audio and copy typing support (attendance notes, correspondence and legal documents)
• Assist with document bundling alongside paralegals and reprographics
• Order Land Registry documents as required
• Support billing and payments, including processing third-party and vendor invoices
• Manage telephone communications, take accurate messages and redirect calls appropriately
• Use DocuSign for document execution
• Maintain accurate electronic filing systems and ensure documents are stored correctly
• Provide professional, flexible support across teams as required in a float capacity

Requirements

• A minimum of 3 years' experience as an Executive Assistant within Property and/or Litigation
• Strong understanding of court procedures and legal documentation
• Experience using electronic filing systems, including CE-File
• Excellent typing skills (minimum 50 wpm) with a high level of accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organisational skills with the ability to prioritise effectively
• Clear, confident communication skills
• A high level of discretion, professionalism and attention to detail
• A proactive, flexible and reliable approach, with the ability to adapt to different teams and workloads

Apply now for confidential consideration or contact Charlie Simpkin / Sophie Avery at JMC Legal Recruitment for a confidential conversation.