Executive Assistant - Edinburgh

Lily Shippen Limited; City of Edinburgh; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A growing sustainable energy firm is seeking an Executive Assistant to support the Heads of Strategy in Edinburgh. This office-based role offers a hybrid model, with 3 days in the office and 2 days working from home. The ideal candidate will have proven experience managing multiple priorities in a fast-paced environment and possess strong communication skills. This is an excellent opportunity for those looking for a senior position within a dynamic and scaling SME. Apply immediately to avoid disappointment!

Qualifications

• Experience providing senior-level support as an Executive Assistant.
• Excellent knowledge of Microsoft Office required.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Act as a gatekeeper to the Heads of Strategy.
• Draft, proofread, and edit documents and correspondence.
• Manage complex diaries and coordinate meetings.
• Organise and prepare for internal and external meetings.
• Coordinate travel arrangements and itineraries.
• Maintain accurate document records and process expenses.

Skills

Proven experience as an Executive Assistant

Tech-savvy with Microsoft Office

Highly organised

Excellent attention to detail

Strong written and verbal communication skills

Confident managing multiple priorities

Job description

Our client, a successfully scaling SME Sustainable Energy firm, is looking for an Executive Assistant to support their Heads of Strategy. This role is ideal for an Executive Assistant who is used to managing different personalities and priorities whilst working at speed, within an ever changing and fast‑paced organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the Heads of Strategy to focus on high‑impact areas of the business by providing seamless support across scheduling, communication, and coordination. The successful Executive Assistant will mainly be office based, with the ability to work at home weekly with allowance for business needs.

Job title: Executive Assistant

Location: Edinburgh

Salary: £45,000 - £55,000 DOE

Contract: Permanent

Hybrid: 3 days office based 2 days WFH

Role Responsibilities

• Act as a gatekeeper to the Heads of Strategy, ensuring effective communication with internal and external stakeholders
• Draft, proofread and edit documents and correspondence
• Manage multiple complex diaries, coordinate meetings and ensure all Heads of Strategy are fully briefed
• Organise and prepare for internal and external meetings, including agendas, speaking notes, minute‑taking and action tracking
• Coordinate travel, including detailed itineraries and visa requirements where necessary
• Maintain accurate document records, process expenses, and assist with reports and presentations
• Handle all information with discretion and confidentiality

Personal Specification

• Proven experience as an Executive Assistant with senior‑level support
• Tech‑savvy with excellent working knowledge of Microsoft Office
• Highly organised, proactive and professional, with excellent attention to detail
• Strong written and verbal communication skills
• Confident managing multiple priorities within an ever changing and fast‑paced environment
• Comfortable working autonomously with minimal supervision

This is an excellent opportunity for an Executive Assistant, based locally to Edinburgh, looking for a senior Executive Assistant position within a fast‑paced and growing company. Apply immediately to avoid disappointment!