Executive Assistant | Central and North West London NHS Foundation Trust

CNWL NHS Foundation Trust; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in London is seeking an Executive Assistant to oversee the Executive Director’s meetings and provide support to the Chief Nurse. This role requires excellent communication skills and substantial experience working as a PA. The successful candidate will manage correspondence, oversee tasks, and ensure timely reports for directors. This full-time position offers a dynamic working environment with various responsibilities.

Qualifications

• Substantial experience working as a PA to senior level.
• Advanced understanding of Executive reporting systems.
• Experience in handling complex information.

Responsibilities

• Oversee and manage the Executive Director’s meetings.
• Coordinate agendas, papers, and take accurate minutes.
• Support junior admin staff as needed.

Skills

Communication skills

Problem-solving

Organizational skills

Education

Degree level or equivalent experience

Job description

The role is responsible for overseeing and managing the Executive Director’s meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive PAs to cover holiday, sickness etc. including for the Chief Executive. You will also possess exemplary written and communication skills. The post holder must be educated to Degree level or equivalent relevant and substantial experience in working as a PA to director/senior level role) . You must have evidence of further education degree/diploma level or equivalent relevant experience.

This is full time post working 37.5 hours per week.

Shortlisted candidates will be required to undertake an assessment as part of the process on the morning of 18th December 2025.

Interviews will take place on 18th December 2025.

For further details / informal discussion / informal visit please contact Gillian Henry on [e-mail].

The Executive Assistant provides a high-level administrative position which provides direct support to the Chief Nurse.

The role works in order to help execute the organisation’s goals. The position supports the Executive Director’s work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing Executive systems of reporting and administration. The role requires an advanced understanding of the Executive’s portfolios e.g. serious Incidents, divisional operations, professional registration, recovery, clinical governance, and other complex areas commensurate with the roles of the Chief Nurse.

Job Flexibility

The post holder will be required to work flexibly, providing assistance as and when necessary, which may involve them in a developing role.

Working Relationships

• Act as the first point of contact for the Chief Nurse including managing/screening calls, emails, correspondence and visitors.
• Filter and prioritise Executive’s workload and redirect as appropriate to other team members.
• Review complex information as it arrives, summarise and bring to Executive Director’s attention when necessary.
• Responsible for dealing with issues when appropriate on behalf of the Chief Nurse including assessing issues, problem solving and negotiating solutions.
• Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Director and all their reports.

This advert closes on Thursday 4 Dec 2025.