Executive Assistant (AWDO-P14028) in Cambridge)

AWD online; Cambridge; On-site; GBP 36,000 - 42,000; Full time

Job summary

A leading executive support organization based in Cambridge is looking for an experienced Executive Assistant to support C-Suite leaders. This role includes complex diary management, meeting coordination, and stakeholder engagement in a fast-paced environment. Candidates should have strong proficiency in MS Office and experience working at a senior executive level. Attractive benefits include a pension scheme and annual leave.

Benefits

Group Personal Pension Scheme

25 days annual leave

Discretionary annual performance bonus

On-site gym

Free on-site parking

Qualifications

• Experience supporting C-Suite leaders in an Executive Assistant role.
• Proven track record of complex diary management and travel planning.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Manage schedules and itineraries for multiple C-Suite leaders.
• Prepare agendas and take minutes for meetings.
• Produce executive reports and high-quality briefing materials.

Skills

Complex diary management

Meeting logistics

Excellent communication

Organizational skills

MS Office proficiency

Education

Business administration qualification

Tools

Microsoft Teams

SharePoint

MS Office

Job description

Overview

Executive Assistant

An experienced, proactive Executive Assistant is required to support C-Suite leaders with complex diary management, governance coordination and stakeholder engagement, using MS Office, Teams and SharePoint in a fast-paced environment.

If you’ve also worked in the following roles, we’d also like to hear from you: Team Secretary, Senior PA, Executive Coordinator, Business Support Officer, C-Suite Assistant, Personal Assistant, EA to CEO

SALARY: £36,000 to £42,000 per annum + Benefits

LOCATION: Cambridge, Cambridgeshire

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37 hours per week

Duties

• Complex Diary and Travel Management: Proactively manage schedules, itineraries and logistics for multiple C-Suite leaders
• Meeting and Board Coordination: Prepare agendas, collate papers and take accurate minutes for Board and senior leadership meetings
• Briefings and Presentations: Produce high-quality briefing materials, reports and presentations for internal and external engagements
• Stakeholder Liaison: Act as a trusted point of contact, ensuring timely, effective communication with senior stakeholders and partners
• Strategic Initiative Tracking: Monitor actions and follow up on priorities to support organisational objectives and governance
• Confidential Correspondence: Handle sensitive information and communications with the utmost discretion
• Records & Expenses: Maintain accurate records, filing systems and expense processing in line with policy
• Collaboration Tools: Use MS Office, Teams and SharePoint to support efficient workflows and document control

Candidate requirements

ESSENTIAL

• Previous experience in a senior Executive Assistant or Chief of Staff support role to C-Suite leaders
• Proven experience of complex diary management, travel planning and meeting logistics
• Experience with Board/ELT coordination, agenda preparation and minute-taking
• Excellent written and verbal communication with strong attention to detail and confidentiality
• High proficiency with Microsoft Office and collaboration platforms such as Teams and SharePoint
• Strong organisation, time management and the ability to work independently and collaboratively

DESIRABLE

• A background in a scientific, innovation or research-led organisation
• Degree or equivalent professional experience; business administration qualification welcomed
• Proven experience of tracking strategic initiatives and preparing executive reports
• Experience with stakeholder engagement across partners, tenants or collaborators

Benefits

• Group Personal Pension Scheme with 10.5% employer contribution
• 25 days annual leave plus Bank Holidays and 3 additional Christmas closure days
• Discretionary annual performance bonus
• Employee Wellbeing Service offering confidential advice and support
• On-site gym, sports and social club, restaurant facilities, and nursery
• Free on-site parking and access to green travel initiatives

How to apply

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CVs of job applicants meeting this requirement will be submitted to our client for consideration. By submitting your job application to us you are giving your express consent to submit your details to our client for this purpose.