Executive Assistant & Awards Coordinator – Creative Industry

FOURTEEN PEOPLE; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading creative agency in Greater London is seeking a highly organised Executive Assistant to support the lifecycle of a major industry awards programme. The role involves managing entrant queries, coordinating judging logistics, and liaising with judges and partners to deliver a high-quality experience. Ideal candidates will have previous experience in a similar role, be detail-oriented, and possess excellent stakeholder management skills. This is an exciting opportunity to work in a dynamic environment and contribute to prestigious creative awards.

Qualifications

• Previous experience as an Executive Assistant with a creative agency.
• Experience with agency awards, events or complex project coordination is desirable.

Responsibilities

• Support entrants during the submission period and manage the entry system.
• Coordinate all judging logistics and briefing sessions.
• Oversee judging days, compile scores, and prepare materials.
• Liaise with entrants and technical reviewers for queries.
• Manage shortlist announcements and ceremony content.
• Proofread papers for publication and support post-awards content.

Skills

Organisational skills

Stakeholder management

Attention to detail

Calm under pressure

Job description

A leading creative agency in Greater London is seeking a highly organised Executive Assistant to support the lifecycle of a major industry awards programme. The role involves managing entrant queries, coordinating judging logistics, and liaising with judges and partners to deliver a high-quality experience. Ideal candidates will have previous experience in a similar role, be detail-oriented, and possess excellent stakeholder management skills. This is an exciting opportunity to work in a dynamic environment and contribute to prestigious creative awards.