Executive Assistant & Awards Coordinator, Advertising - 12 month maternity Contract, London. Hybrid

FOURTEEN PEOPLE; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A creative agency is seeking a highly organized Executive Assistant to run the full lifecycle of a major industry awards programme. You'll support entrants, coordinate judging, manage logistics, and liaise with internal teams and external partners to ensure a seamless awards experience. Ideal candidates have prior experience in similar roles within a creative environment, showcasing strong organizational skills and attention to detail. This position is based in the City of London.

Qualifications

• Previous experience as an Executive Assistant with a creative agency.
• Strong organisational skills and attention to detail.
• Ability to manage stakeholders effectively.

Responsibilities

• Support entrants during the submission period and manage the entry system.
• Coordinate all judging logistics and panel materials.
• Oversee judging days and compile scores.

Skills

Organisational skills

Detail-oriented

Stakeholder management

Event coordination

Calm under pressure

Job description

We're looking for a highly organised, detail focused Executive Assistant to support the team in running the full lifecycle of a major industry awards programme within the creative sector. You'll support entrants, coordinate judging, manage logistics, and work closely with internal teams, judges and external partners to deliver a seamless, high quality awards experience.

What you’ll do:

• Support entrants during the submission period and manage the entry system.
• Coordinate all judging logistics, briefing sessions and panel materials.
• Oversee judging days, compiling scores, preparing collateral and supporting convenors.
• Liaise with entrants and technical reviewers on queries and amendments.
• Manage shortlist announcements, ceremony content, trophies and winner collateral.
• Proofread papers for publication and support post awards content and marketing.

About you:

You will have previous experience as an Executive Assistant with a creative agency. You're organised, calm under pressure, great with stakeholders and meticulous with detail. Experience with agency awards, events or complex project coordination would be highly desirable.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy