Executive Assistant – Audit

BNY Mellon; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global financial services company in London is seeking an Executive Assistant to provide high-level support to the Head of International Audit. The successful candidate will manage diary conflicts, prepare various documents, and handle internal and external communications. Strong MS Office skills and experience in a senior assistant role are essential. The position offers competitive compensation and generous benefits.

Benefits

Highly competitive compensation

Generous paid leaves

Wellbeing programs

Qualifications

• Proven competence in diary management and handling conflicts.
• Experience in document production and effective communication skills.
• Ability to work efficiently with minimal supervision under tight deadlines.

Responsibilities

• Provide professional secretarial and administrative support.
• Manage internal and external client requests efficiently.
• Organize travel arrangements and produce detailed itineraries.
• Compile Management Information reports and prepare meeting documents.

Skills

Diary management using Outlook

Advanced knowledge of MS Office

Administrative and secretarial skills

Organizational skills

Collaborative teamwork

Discretion and approachability

Tools

MS Word

MS PowerPoint

MS Excel

Job description

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting‑edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Executive Assistant to the Head of International Audit, the role will be located in London alongside the Head of International Audit an BNY.

In this role, you’ll make an impact in the following ways:

• To provide a high level of professional secretarial and administration support to the Audit Department
• To ensure that clients (internal and external) are dealt with efficiently and politely

To assist in Audit secretarial tasks, including but not limited to:

• Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel
• Overseeing senior stakeholder engagement including effective collaboration with other EAs in terms of diary management and maintaining effective stakeholder relationships
• Assisting in compiling Management Information (MI) reports, triage and allocate internal client requests, tracking actions and in preparing agendas and minutes for internal meetings
• Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients)
• Dealing with routine correspondence (telephone, written, email) and referring to other staff as appropriate
• Travel arrangements, including production of detailed itineraries

To be successful in this role, we’re seeking the following:

• Previous experience in performing senior assistant role with proven competence in the following:
  • Diary management using Outlook (including ability to proactively manage diary conflicts)
• Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel
• Experience of internal financial and expense management systems and following internal financial and billing processes is desirable
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc)
• Prior experience in Audit preferred
• The candidate should be seen as ‘approachable’, helpful and discreet
• The candidate should be organised, efficient and capable of working with minimum supervision, able to work to tight deadlines and to proactively prioritise tasks, and a collaborative team player

Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.