Executive Assistant and Travel Manager

this opportunity and L3Harris UK; Tewkesbury; On-site; GBP 40,000 - 50,000; Full time

Job summary

A defense and cybersecurity firm in Tewkesbury is seeking an Executive Assistant to support its Managing Director and executives. The role demands a high level of discretion and organizational skills, requiring a proactive individual with at least 5 years of executive support experience. The ideal candidate will manage complex schedules, travel logistics, and correspondence while maintaining confidentiality in a fast-paced environment.

Benefits

Hybrid working

Half day finish on Fridays

25 days holiday per year

Private medical insurance

Pension scheme with up to 7% employer contribution

Life Assurance

Group income protection

Flexible health benefits

Employee assistance program

Qualifications

• Minimum of 5 years experience supporting senior executives in a regulated sector.
• Experience managing sensitive information with discretion.
• Proven ability to handle complex logistics and scheduling.

Responsibilities

• Provide comprehensive support to the Managing Director and executive leaders.
• Manage complex calendar and travel arrangements.
• Coordinate board and senior leadership meetings.

Skills

Organizational skills

Discretion

Interpersonal skills

Stakeholder management

Microsoft Office Suite

Written and verbal communication

Job description

Job Title Executive Assistant

Job Location Tewkesbury

Job ID 30285

About this opportunity and L3Harris UK

From 11 UK sites our team of nearly 1000 people delivers unique capabilities across space air land sea and cyber for military security and commercial customers across the UK and worldwide.

L3Harris in Tewkesbury is our HQ for our Intelligence & Cyber International the land domain our T7 and T4 multi-mission robots deliver next-generation remote capabilities and uncompromised performance. We design and manufacture world-leading land force protection systems cyber and electromagnetic activities (CEMA) electronic warfare (EW) and encryption capabilities. Our cyber capabilities provide an information advantage in the fields of kinetic conflict cyber warfare force protection and counterterrorism.

A few of our employee benefits are :

• Hybrid working where possible three days onsite per week
• Half day finish on a Friday
• 25 days holiday per year (plus bank holidays) increasing with long service and with the opportunity to buy / sell up to 5 days
• Private medical insurance with optional family cover
• Pension scheme of up to 7% employer contribution
• Life Assurance 4x salary (flexible up to 10x)
• Group income protection
• Flexible opt-in extras such as a health care cash plan dental insurance gym membership critical illness cover and cycle to work scheme
• Employee assistance program providing mental health and wellbeing support
• Professional membership reimbursement (discretionary)

What the role will involve

We are seeking a highly professional discreet and proactive Executive Assistant (EA) to provide comprehensive support to the Managing Director and other executive leaders within our defence sector business. This is a pivotal role requiring exceptional organizational skills confidentiality and the ability to operate effectively in a complex and fast-paced environment.

The ideal candidate will be comfortable working with sensitive information liaising with high-level internal and external stakeholders including government and defense partnersand managing multiple priorities with precision and discretion.

Responsibilities

Executive Support

• Manage the Managing Directors complex calendar including scheduling internal and external meetings prioritizing appointments and coordinating across time zones.
• Arrange complex domestic and international travel accommodation itineraries and expense claims in compliance with internal policies and relevant regulations.
• Draft format and manage correspondence presentations and briefing materials for internal and external use noting and respecting confidentiality.
• Coordinate board and senior leadership meetings including agenda preparation minute-taking and tracking of action items.
• Serve as a trusted liaison between the MD and senior executives clients government stakeholders and staff.
• Ensure the MD is fully briefed ahead of meetings events and strategic engagements.
• Prioritize conflicting needs handles maters expeditiously proactively and follows through on projects to successful completion often with deadline pressures.

Administration & Operational Support

• Maintain strict confidentiality of highly sensitive business and personnel information.
• Monitor and prioritize incoming communications flagging urgent matters and managing follow-up as needed.
• Support planning and execution of key internal and external events site visits and conferences.
• Coordinate with security teams to ensure compliance with defence sector standards and visitor protocols.

Travel Coordination

• Act as the primary point of contact for all travel enquiries within the ICI EMEA business coordinating with a designated third-party travel provider.
• Support employees and in how to access and use the travel booking system when they are coordinating their own travel.
• Be an escalation point for travel when issues arise with third party providers
• Ensure adherence to corporate travel policies and elevate exceptions when necessary.

What you’ll bring

Required experience and skills

• Minimum of 5 years experience supporting senior executives ideally within defense aerospace engineering or a related government-regulated sector.
• Experience managing sensitive and confidential information with discretion.
• Proven ability to handle complex travel logistics and scheduling with a high level of accuracy.
• Strong interpersonal and stakeholder management skills including with senior government military or commercial partners.
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with digital tools and platforms for communication and project tracking.
• Excellent written and verbal communication skills.

Important to know

Due to the nature of our work many our roles require a UK nationality and the ability to obtain a security clearance. Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to government security checks.

Key Skills

• Graphic Designing
• Computer Data Entry
• Exploration
• Access Control
• Corporate Finance
• Elevator Maintenance

Employment Details

Employment Type: Full Time

Experience: years

Vacancy: 1