Executive Assistant and Project Coordinator

LRA Search; City Of London; Hybrid; GBP 40,000 - 46,000; Full time

Job summary

A leading professional services firm in City Of London is seeking an Executive Coordinator to provide essential support in business development and client management. This dynamic role involves coordinating projects, managing calendars, and engaging with senior stakeholders. The ideal candidate will have strong organisational skills, be proactive, and thrive in a fast-paced environment. The position offers a salary of £40,000 with hybrid working options.

Benefits

£40,000 salary

Hybrid working: 3 days WFH, 2 days office-based

Professional development opportunities

Collaborative team environment

Qualifications

• Exceptional organisational skills with meticulous attention to detail.
• Proactive self-starter who anticipates needs and takes initiative.
• Professional, polished communication style (written and verbal).
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Support all potential new business activity and client pitches.
• Lead the administration of live interim assignments from start to finish.
• Extensive diary management for senior fee-earners.
• Coordinating client-facing meetings and events.

Skills

Exceptional organisational skills

Proactive self-starter

Professional communication style

Client-facing experience

Strong Microsoft Office skills

Excellent time management

Team player

Job description

THE ROLE

An exciting opportunity has arisen for an Executive Coordinator to join a leading professional services firm. This is a fast‑paced, varied role sitting at the heart of the business, providing crucial support across business development, client management, and project coordination.

You’ll be working with a fantastic team and lovely senior stakeholders, supporting 4 fee‑earners across their interim recruitment assignments. This isn’t your typical admin role – you’ll be actively involved in winning new business, managing live projects, and building relationships with high‑level clients and candidates.

If you thrive in busy environments, can work at speed without compromising quality, and have a naturally proactive approach, this role is for you.

WHAT YOU’LL BE DOING

Business Development & Client Management:

• Supporting all potential new business activity and client pitches
• Building and maintaining strong client and candidate relationships
• Acting as a key point of contact with professionalism and discretion
• Coordinating client‑facing meetings and events

Project Management:

• Leading the administration of live interim assignments from start to finish
• Managing multiple projects simultaneously with shifting priorities
• Ensuring all documentation, processes, and compliance requirements are met
• Monitoring deadlines and proactively flagging any potential issues

Executive Assistant Support:

• Extensive diary management for senior fee‑earners
• Coordinating complex schedules and travel arrangements
• Preparing materials for meetings and client engagements
• Managing correspondence and communications with tact and professionalism

WHAT WE’RE LOOKING FOR Essential

• Unflappable under pressure – you can handle a busy, fast‑moving environment
• Exceptional organisational skills with meticulous attention to detail
• Proactive self‑starter who anticipates needs and takes initiative
• Professional, polished communication style (written and verbal)
• Client‑facing experience with ability to build rapport quickly
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Excellent time management and ability to prioritise competing demands
• Team player who’s willing to go the extra mile

Desirable

• Previous experience in professional services, recruitment, or consultancy
• Understanding of project management principles
• Experience supporting multiple stakeholders simultaneously

THE PERSON

You're someone who:

• Thrives in controlled chaos and loves the buzz of a busy office
• Takes pride in producing high‑quality work, even at speed
• Builds genuine relationships with clients and colleagues
• Stays calm and solution‑focused when challenges arise
• Has high energy, commitment, and a can‑do attitude
• Enjoys variety and isn’t fazed by last‑minute changes

WHAT'S ON OFFER

• £40,000 salary
• Excellent hybrid working: 3 days WFH, 2 days office‑based
• Supportive, collaborative team environment
• Lovely senior stakeholders who value their support team
• Opportunity to be genuinely involved in business‑critical work
• Professional development and training opportunities
• Central London location

This is a brilliant opportunity for someone who wants more than just an admin role – you’ll be a key player in the success of the business, working on high‑profile assignments with interesting clients.

APPLY NOW

To apply, please send your CV to LRA Search.

Due to the high volume of applications, only successful candidates will be contacted.

LRA Search is committed to equal opportunities and diversity in the workplace.