Executive Assistant and Office Lead

AG Barr; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading beverage company in London is seeking an Executive Assistant to provide high-level confidential support to the Executive team and manage the new office operations. This fast-paced role requires exceptional organizational and communication skills, autonomy, and professionalism. You will manage complex diaries, coordinate engagements, and oversee operational tasks. Join a diverse culture that values growth and offers competitive benefits including bonuses and professional development opportunities.

Benefits

Uncapped bonus linked to business performance

Defined contribution Pension

Up to 34 days holiday

Healthcare Cash Plan

Flexible benefits

Life assurance

Annual salary review

Ongoing professional development

Qualifications

• Proven experience as an Executive Assistant in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Experience preparing high-level reports and presentations.

Responsibilities

• Provide proactive confidential administrative support to the Executive team.
• Oversee the operation of the office and executive engagements.
• Manage complex diaries and coordinate high-priority engagements.

Skills

Executive Support

Organisation & Management

Documentation

Confidentiality

Communication & Stakeholder Management

Adaptability

Senior Experience

Growth Mindset

Tools

Microsoft Excel

Word Processing

Job description

Executive Assistant and Office Lead

Location: London Farringdon

Contract and working pattern: Permanent 37.5 hours, 5 days on site

Are you ready to Be Your Best Barr None? Let’s Grow!!!

We are all about Being Your Best Barr None and having a career with real Moments that Matter! Employing around 850 people across the UK, we are proud to be a responsible business that takes care of our people, values diversity, gives something back to our communities and works to minimise our environmental impact.

For 150 years AG Barr has been building great brands and is home to some of the nation's favourite flavours. At our core is IRN‑BRU launched in 1901 and still going strong today, the vibrant RUBICON fruit‑based brand Boost, making every moment better with a caffeine kick, hydration hit, or tasty treat and FUNKIN where real fruit means authentic taste. We also have a number of exciting owned brands within our portfolio including MOMA which crafts quality oats into great tasting oat drinks and porridges. There’s never been a better time to join us!

What we’re looking for

As an Executive Assistant at AG Barr you will play a pivotal role in providing high‑level confidential administrative support to the Executive team.

You will also support the office management of our new London office acting as a brand ambassador and ensuring a first‑class experience for all visitors and stakeholders.

This position requires a high degree of autonomy, strategic thinking ability, working at pace and exceptional organisational skills. It also must demonstrate a positive attitude and high degree of professionalism acting on behalf of the Executive Committee.

Due to the office management aspect of this role there is a requirement to be on site full time.

Your responsibilities will include

• Provide proactive confidential administrative support to our Executive team managing complex diaries, scheduling travel and coordinating high‑priority external engagements and relationships.
• Overseeing the smooth operation of the office and execution of key client engagements meetings and events at the new London hub.
• Oversee and manage external activities including preparing executive committee meeting materials, board reports, submissions and other high‑level documents.
• Support the creation and distribution of presentation packs, reports and materials for senior leadership meetings ensuring they are prepared in a timely and professional manner.
• Serve as the primary point of contact for internal and external stakeholders ensuring seamless communication and fostering strong relationships.
• Work in partnership with the other EA ensuring seamless administration support across the whole executive team providing holiday and ad‑hoc cover as required.
• Collaborate with the facilities team to ensure office standards and operations run smoothly including managing office‑related administrative tasks and assisting with space planning, supplies and resource allocation.
• Demonstrate a positive and professional approach at all times.

What you will bring

This role requires a highly experienced Executive Assistant/Office Manager who can thrive in a fast‑paced high‑pressure environment and support senior leadership.

• Executive Support: Proven highly developed business administration background with significant experience as an executive assistant.
• Organisation & Management: Exceptional organisational and time‑management skills including managing multiple senior‑level calendars, planning/coordinating meetings and managing competing priorities.
• Documentation: Experience preparing high‑level reports, meeting packs and presentations for board members and executives.
• Confidentiality: Demonstrated experience handling sensitive or confidential information with discretion.
• Communication & Stakeholder Management: Excellent written/verbal communication and interpersonal skills with the ability to liaise effectively with senior leaders and external stakeholders building strong relationships across all levels.
• Adaptability: Ability to work under pressure, adapt to changing priorities and meet tight deadlines.
• Senior Experience: Previous experience working with senior leadership teams, boards or external investors.
• Growth Mindset: Willingness to develop new skills through available learning and development.

Desirable

• Corporate / Financial: An understanding of working in a listed business or experience liaising with analysts, brokers, investors and other external parties.

What we offer

We believe in creating a diverse and inclusive culture where your voice can be heard. Our skilled loyal and committed people are critical to the future success of AG Barr which is why we are continually investing in our employees to develop their talent.

We look after our employees by offering a competitive salary and benefits package which includes:

• Uncapped bonus linked to business performance
• Defined contribution Pension
• Up to 34 days holiday (depending on shift pattern)
• Flexible holiday trading
• Flexible cash pot to spend on benefits
• Healthcare Cash Plan
• Flexible benefits e.g. discounts & cashbacks gym memberships technology purchases, etc
• Life assurance
• Save as you earn scheme
• Staff sales discount
• Free AG Barr products throughout your working day and staff sales
• Annual salary review
• Ongoing professional development and access to Learning and Development programmes and content

And much more!

To find out more about what it is like to work for AG Barr please visit our careers platform here.

We are an equal opportunities employer and happy to discuss any reasonable adjustments that may be needed for successful candidates with a disability, health or mental health condition.

While we have highlighted our ideal requirements for this role we are realistic that the successful candidate probably won’t meet every single requirement in this advert but we are big advocates of people growing in role. So even if you don’t meet every single requirement we encourage you to submit an application - you may be just what we are looking for! Apply now!

Speculative CVs from agencies will not be accepted.

Latest closing date for applications is 23rd November 2025. Please note we may close vacancies early where we receive significant numbers of applications so apply now!

Required Experience

IC

Key Skills

Administration And Accounting, Patient Care, Data Entry, office supplies, General studies, Excel, Front Desk Reception, Scheduling, Front Office, Detail oriented, Organization skills, Telephoning skills, Administration And Secretarial, Office Management, Word Processing

Employment Type

Full-Time

Experience

years

Vacancy

1