Executive Assistant and Administrative Support

Apax; City Of London; Hybrid; GBP 42,000 - 55,000; Full time

Job summary

A collaborative organisation in London is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and leadership team. This role involves managing busy diaries, coordinating meetings, and assisting with documentation and marketing logistics. Ideal candidates should have advanced Microsoft Office skills, strong communication capabilities, and experience supporting senior executives. This job offers a hybrid working model and comprehensive benefits.

Benefits

Health cash plan

Pension scheme

Up to 28 days annual leave

Flexible working options

Mental well-being days

Qualifications

• Must have advanced skills in Microsoft Office Suite with demonstrable experience.
• Strong communication skills to summarize and convey complex information.
• Experience supporting C-Level Executives required.

Responsibilities

• Manage complex diaries and schedules efficiently.
• Prepare correspondence, reports, and presentations.
• Assist with marketing logistics and event planning.

Skills

Advanced Microsoft Office skills

Strong communication skills

Excellent organisation skills

Proactive approach

Experience managing social media

Education

Undergraduate degree

Job related professional qualification

Tools

Microsoft Teams

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant and Administrative Support

An excellent opportunity within our team at Apax for an experienced and highly organised Executive Assistant to provide professional administrative and business support at senior level within a collaborative and purpose-driven organisation.

If you’ve also worked in the following roles, we’d also like to hear from you:

Personal Assistant / PA, Senior Administrator, Office Manager, Executive Support Officer, Business Support Coordinator

SALARY: £42,000 to £55,000 per annum + Benefits

LOCATION: Hybrid / Bromley, Greater London (BR1)

JOB TYPE: Full-Time, Permanent

JOB OVERVIEW

We have an exciting new job opportunity for an Executive Assistant to provide high-level administrative and operational support to the CEO and senior leadership team.

As an Executive Assistant you will be responsible for managing busy diaries, coordinating meetings and communications, and ensuring the smooth running of day-to-day operations within a dynamic office environment.

The Executive Assistant will also support the Marketing and Project Growth function, assisting with event coordination, document preparation, and communications. This position offers the chance to play a key part in supporting organisational efficiency and leadership success while working within a supportive, values-led team.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Executive Assistant include:

• Executive Support: Delivering comprehensive administrative assistance to senior leadership

• Diary Management: Scheduling meetings, appointments, and travel arrangements efficiently

• Communication: Preparing correspondence, reports, and presentations with accuracy and professionalism

• Project Support: Assisting with marketing logistics, event planning, and communications

• Office Coordination: Ensuring smooth daily operations and effective information flow

• Documentation: Taking minutes, preparing agendas, and maintaining accurate records

• Relationship Building: Liaising with internal teams, partners, and stakeholders confidently

• Confidentiality: Handling sensitive information with discretion and integrity

• System Management: Using Microsoft Office Suite and digital platforms to streamline workflows

• Continuous Improvement: Supporting the organisation’s commitment to efficiency and innovation

CANDIDATE REQUIREMENTS

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• Experience managing professional social media platforms

• Experience supporting C-Level Executives

• Experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• Experience writing business reports and designing presentations using PowerPoint or Canva

BENEFITS

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process

• Healthcare & Wellness: Health cash plan, Employee Assistance Programme, health and wellness discounts

• Financial & Retirement: Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme

• Holidays & Time Off: up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home

• Learning & Education: Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave

• Family & Parenting: Generous maternity and paternity leave, paid parental leave

• Flexible Working: Flexi start, hybrid working between home and office

• Welfare & Wellbeing: Mental well-being days, sick pay scheme, team building activities

• Other Benefits: complimentary breakfast and refreshments, free parking, and well-being activities

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P14036

This job is being advertised by AWD online on behalf of Apax

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