Executive Assistant AME

The British American Tobacco Group; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A global multi-category business in London is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior directors and their teams. The ideal candidate should have a minimum of 3 years of EA/Admin experience and possess outstanding organisational and interpersonal skills. Responsibilities include managing diaries, coordinating meetings and travel, and handling HR requirements. The company offers a competitive bonus structure and benefits aimed at work-life balance and professional growth.

Benefits

Market leading annual performance bonus

Diverse health plans

Flexible holiday plan

Online learning platforms

Personalized growth programs

Qualifications

• Minimum 3 years of EA/Admin experience in an equivalent sized organization.
• Ability to anticipate requirements and prioritise workload.
• Experience managing diary and arranging travel.

Responsibilities

• Provide administrative support to senior directors and their teams.
• Coordinate diary management and meeting logistics.
• Manage HR requirements for new joiners and leavers.

Skills

Outstanding organisation skills

Excellent secretarial skills

Excellent inter-personal skills

IT literate

Self-motivation

Tools

Word

PowerPoint

Excel

Outlook

SRM

Job description

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together.

British American Tobacco United Kingdom has an exciting opportunity for an Executive Assistant in London for 12 months

What are the key objectives and expectations from this role?

Provide comprehensive administrative, organisational, and secretarial support to three senior directors plus their teams within a high-volume multi-tasking environment. Activities will include interaction with various senior internal and external stakeholders, and the job holder will execute various planning, organising and coordinate activities.

Your key responsibilities will include:

• Support the Head(s) of Functions and their leadership team member(s) including the creation of presentations / reports / documentation for senior leadership meetings and other functional leadership teams.
• Coordinate, maintain, and monitor complex diary management for the Head(s) of Functions and their leadership team member(s).
• Organise agenda and logistics for functional meetings; coordinate conferences and seminars including sourcing venues; arrange travel, accommodation and visit itineraries; and ensure that all arrangements run smoothly.
• Provide confidential administrative/secretarial services covering highly sensitive and confidential work.
• Processing of expenses claims ensuring they have been compiled accurately in accordance with Company policy.
• Manage HR requirements for all new joiners, leavers and transfers including arranging IT equipment and access, allocating workspace, setting up induction plans, assisting with short term accommodation and work visas.
• Actively drives and initiates own workload to effectively complement that of manager and team planning and raising tasks well ahead of time to ensure managers are adequately prepared for meetings/events/road shows and deadlines achieved.
• Maintain strong working relationships with all functions / key collaborators, including external suppliers – e.g., events companies, recruitment agencies, facilitators.

What are we looking for?

• Minimum 3 years of EA/Admin experience in an equivalent sized organization.
• Outstanding organisation skills with the ability to anticipate requirements, prioritise their workload and that of managers (where appropriate) and set daily/weekly objectives and targets.
• Excellent secretarial skills.
• Excellent inter-personal skills and team working skills.
• Ability to build relationships and work with people at all levels within the organisation.
• IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Outlook. Good user knowledge of SRM.
• Self-motivation, organisation, and the ability to anticipate requirements, plan-ahead, and prioritise.

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives.
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills.
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes.

WHY JOIN BAT?

We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.