Executive Assistant (511839L2)

Service Tasmania; Launceston; On-site; GBP 36,000 - 40,000; Full time

Job summary

A regional health service provider in Launceston is seeking two organized Executive Assistants to support senior management. Candidates must demonstrate excellent organizational skills, computer proficiency, and effective communication abilities. The role offers a salary range of $73,811 to $79,779 per annum with additional benefits including professional development and fitness access.

Benefits

Professional development opportunities

Fitness Passport access

Leave entitlements including study leave

Qualifications

• Demonstrated ability to set priorities and meet deadlines.
• Experience managing diaries and scheduling appointments.
• High level of written and verbal communication skills.

Responsibilities

• Provide executive and secretarial support to the Chief Executive.
• Coordinate meetings and manage time effectively.
• Perform diverse administrative tasks to ensure efficient operations.

Skills

Organizational skills

Computer skills

Communication skills

Tools

Word processing software

Spreadsheets

PowerPoint

Job description

The Team

Hospitals North is responsible for a broad range of healthcare services delivered within the Launceston General Hospital (LGH) and through eight regional Primary Health sites.

The LGH is Tasmania’s second largest hospital and the major referral centre for Northern Tasmania. Providing inpatient and ambulatory services to Launceston and surrounding areas. The LGH also delivers extensive outpatient and ambulatory services for the local community. Hospitals North is the largest employer in the region with approximately 3,800 staff. All our services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role

We are looking for two dynamic, organised and professional Executive Assistants to provide high level executive and secretarial support to the Chief Executive, Hospitals North and to the Executive Director, Operations and Performance, Hospitals North through the provision of a diverse range of administrative tasks and activities to ensure efficient and professional administrative and executive operations.

You will need

• Demonstrated ability to organise, set priorities and meet deadlines together with a demonstrated capacity to deal with a number of tasks concurrently in a demanding environment, including efficient and effective diary management, scheduling appointments, coordinating meetings and ensuring effective time management across competing priorities.
• Well-developed computer skills and demonstrated experience in using internet applications, word processing, PowerPoint, databases, spreadsheets and computer software packages with a high level of accuracy and independence.
• Demonstrated ability to work within a team environment with a high level of written and verbal communication skills including the ability to negotiate and liaise with diverse stakeholders in a sensitive and confidential manner.

Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Multiple Permanent full time, day worker position, working 76hours per fortnight, commencing as soon as you can join the team. *notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Eligibility

Note: Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 511839 Executive Assistant Band3 (Dec 2023) CSU.docx

Application Guide:

• Department of Health - Applicant Guide Sep 2024.docx

How to apply

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*applications from Recruitment agencies will not be accepted for this role

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name:Amanda Feely
Position:Office Manager - Office of the Chief Executive Hospitals North
Phone number: [phone]
Email address: [e-mail]

What it is like working at the Department of Health

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.