Executive Assistant | 121125

Luna Partners; Greater London; Hybrid; GBP 42,000 - 50,000; Full time

Job summary

A leading Executive Search Consultancy in London is seeking an experienced Executive Team Assistant. This role offers 80% remote work and involves supporting the Senior Client Lead Director. Ideal candidates will have outstanding communication skills and prior experience in executive search. The position also includes diary management, client relationship maintenance, and project coordination, along with performance bonuses and generous holidays.

Benefits

Performance based bonus

Company contributed pension

Private health insurance

Paid travel + lunch

25 day holiday allowance

No set working hours

Regular team social events

Qualifications

• Self-motivated with the ability to work proactively and independently.
• An excellent communicator, both written and verbally.
• Experience working in an Executive Search / Recruitment Consultancy.

Responsibilities

• Complex diary management for the senior Client Services team.
• First point of contact for clients/candidates.
• Maintaining client relationships.
• Project coordination on assignments.
• Producing reports, pitch documentation and presentations.
• Recording emails, calls, and meeting notes on the CRM system.
• Scheduling client and executive calls and meetings.
• Help organise team events and company offsites.

Skills

Outstanding communication skills

Experience in Executive Search

Proactive working style

Discretion and confidentiality

Job description

Executive Team Assistant - Permanent

Location - 4 days remote, one day a week in Central London

Salary - £50,000 per annum plus great benefits

Join a highly regarded Executive Search Consultancy in fast paced role as an Executive Team Assistant to support the Senior Client Lead Director and wider team. They need an Executive Team Assistant with a hands on attitude and an extremely professional approach with outstanding communication skills. You will be liaising with CEO's of Private Equity companies around the world, both on the phone and via email.

The company have offices in London however, this role is 80% remote, a really rare opportunity. They have some key clients in the US so there will be some occasional evenings where you'll need to work.

Executive Team Assistant responsibilities include:

• Complex diary management for the senior Client Services team - working across different time zones
• Stakeholder management - first point of contact for clients/candidates on behalf of the senior Client Services team
• Maintaining client relationships
• Project coordination on assignments
• Producing reports, pitch documentation and presentations
• Ensuring all relevant emails, calls and meeting notes are appropriately recorded on the company CRM system
• Day-to-day contact with assistants at client organisations
• Scheduling client and executive calls and meetings for the senior Client Services team
• Help out to organise team events and company offsites
• Holiday cover for the EA of the founders

Are you the ideal Executive Team Assistant?

• Self-motivated with the ability to work proactively and independently
• Understands the importance of discretion and confidentiality
• An excellent communicator, both written and verbally
• Experience working in an Executive Search / Recruitment Consultancy is essential for this role

Benefits:

• Performance based bonus
• Company contributed pension
• Private health insurance
• Paid travel + lunch (up to £10.00) on office days (once a week)
• 25 day holiday allowance in addition to UK bank holidays and Christmas/New Year off
• No set working hours, to allow you to manage work and home-life
• Regular team social events

They are looking for someone with previous experience as a Team/Executive Assistant within recruitment or executive search who is looking to be part of a collaborative, supportive and respectful culture.