Executive Assistant - 12 month FTC

Lily Shippen Limited; City Of London; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

A dynamic tech firm in London is seeking an Executive Assistant on a 12-month Fixed Term Contract. This role involves supporting a Senior Manager by managing schedules, communication, and office management duties. Ideal candidates will be tech-savvy and have proven executive assistance experience. This is a hybrid role requiring 3 days on-site and 2 days remote work, with a competitive salary of £45,000 - £50,000 depending on experience. Immediate availability is essential.

Responsibilities

• Act as a gatekeeper for the Senior Manager, ensuring effective communication.
• Draft, proofread and edit documents and correspondence.
• Manage the Senior Manager’s complex diary and inbox.
• Organise and prepare for internal and external meetings.
• Coordinate international travel with detailed itineraries.
• Maintain accurate document records and process expenses.
• Handle all information with discretion and confidentiality.
• Manage quarterly and yearly events smoothly.
• Oversee the London office and manage IT requirements.

Skills

Proven experience as an Executive Assistant

Tech-savvy with excellent working knowledge of Microsoft Office

Highly organised

Strong written and verbal communication skills

Confident managing multiple priorities

Comfortable working autonomously

Job description

Our client, a fast paced and hugely successful Tech firm, is looking for an Executive Assistant to support a Senior Manager on a 12 month Fixed Term Contract basis. This role is ideal for an Executive Assistant who is used to supporting within an ever changing and agile organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the Senior Manager to focus on high-impact areas of the business by providing seamless support across scheduling, communication, and coordination. Along with traditional Executive Assistant support, you will also provide Office Management and Event support. This is the perfect opportunity for an Executive Assistant looking for a step up in their career. As this role is a Fixed Term Contract, you will need to be available immediately and looking to start ASAP!

Job title: Executive Assistant

Location: London

Salary: £45,000 - £50,000 DOE

Contract: 12 month Fixed Term Contract

Hybrid: 3 days office based 2 days WFH

Role Responsibilities

• Act as a gatekeeper for the Senior Manager, ensuring effective communication with internal and external stakeholders
• Draft, proofread and edit documents and correspondence
• Manage the Senior Manager’s complex diary and inbox; coordinate meetings and ensure the Senior Manager is fully briefed
• Organise and prepare for internal and external meetings, including agendas, minute-taking and action tracking
• Coordinate international travel, including detailed itineraries and visa requirements where necessary
• Maintain accurate document records, process expenses, and assist with reports and presentations
• Handle all information with discretion and confidentiality
• Taking ownership of quarterly and yearly events; managing guest lists, sourcing venues, liaising with clients and being on site at the events to ensure they run smoothly
• Managing the London office; managing the company IT requirements, facilities, managing onboarding and managing the office contracts

Personal Specification

• Proven experience as an Executive Assistant
• Tech-savvy with excellent working knowledge of Microsoft Office
• Highly organised, proactive and professional, with excellent attention to detail
• Strong written and verbal communication skills
• Confident managing multiple priorities within an ever changing and fast-paced environment
• Comfortable working autonomously with minimal supervision

This is an excellent opportunity for an Executive Assistant who is available immediately and looking for a Fixed Term Contract at an incredible Tech company!