Executive Assistant (12-month Fixed Term Contract)

Nomura; City Of London; Hybrid; GBP 30,000 - 45,000; Part time

Job summary

A global financial services provider is seeking an Executive Assistant for its International Change team. This role involves providing executive support, managing travel coordination, and overseeing office management in a hybrid work setting. The ideal candidate will possess strong organizational and communication skills and be able to work effectively in a fast-paced banking environment.

Qualifications

• Willingness to work in a trading floor/banking environment.
• Strong organisational skills and ability to multi-task.
• Excellent verbal and written communication skills.

Responsibilities

• Provide executive support to the Global Head of International Change.
• Manage complex calendars and coordinate logistics for leadership team.
• Arrange business travel for senior executives.

Skills

Organisational skills

Communication skills

Administration skills

Multi-tasking

IT skills (Word, Excel, PowerPoint, Outlook)

Job description

Overview

Job title: Executive Assistant – International Change, CTO

Job Type: Fixed Term Contract (Maternity Cover)

Contract Duration: 12 Months

Department: International Change, CTO

Location: London (Hybrid)

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visitwww.nomura.com

Department Overview

Nomura\'s Chief Transformation Office is a department focused on driving change and delivering projects across the Nomura Group, particularly within the wholesale banking functions. This office provides project management and business analysis support, working closely with other departments to ensure the successful execution of global and cross-functional initiatives. The CTO also establishes governance and oversight, maintaining impartiality while working with various stakeholders and technology partners.

Role Overview

The successful candidate will work as an assistant within International Change with responsibilities including:

Executive Support

• Provide comprehensive executive support to the Global Head of International Change
• Manage complex calendars and scheduling, with particular attention during international travel periods
• Coordinate logistics for International Leadership Team onsite visits, including meeting schedules, networking events, and team activities

Travel Coordination

• Arrange all aspects of business travel for senior executives including flights, accommodations, and ground transportation
• Create detailed travel itineraries ensuring seamless business trips for leadership team members
• Process expense reports and ensure compliance with firm expense policies, providing guidance to broader team members

Office Management

• Oversee office operations including workspace management, facility maintenance, visitor coordination, and ensuring seamless access to physical and technical resource. Support office visitors through registration, meeting scheduling, transportation arrangements, workstation setup, and building access

Team Support

• Manage diverse administrative functions including onboarding processes, distribution list maintenance, timesheet administration, and general operational support requests

Key objectives critical to success

• Ability to work accurately and under pressure, whilst remaining calm and composed
• Awareness of confidentiality issues when working in a legal environment
• Accuracy and attention to detail
• Must be willing to assist the team as required
• Must be able to use initiative, prioritise own work and meet deadlines

Skills, experience, qualifications and knowledge required

The successful candidate should have:

• Willingness to work in a trading floor/banking environment with regular interaction with internal clients
• Strong organisational skills
• Excellent communication skills (written and verbal)
• Excellent administration and prioritisation skills
• Ability to multi-task effectively and to work on own initiative
• Enthusiasm and ability to work as a team player with good interpersonal skills
• Excellent IT skills (Word, Excel, PowerPoint and Outlook)

Nomura competencies

Explore Insights & Vision

• Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions

• Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People

• Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability

• Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion

• Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Right to Work

The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers from outside the EEA coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the EEA (who require a Tier 2 (General) visa) we can only employ them if we can provide evidence that there are no other suitable candidates for this vacancy from inside the EEA.

Please contact us if you are visiting our offices and require any form of personal assistance or physical adaptations to be provided for your appointment. A member of staff will be happy to help.

Diversity Statement

Nomura is committed to an employment policy of equal opportunities and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

Nomura is an Equal Opportunity Employer