Executive Assistant (10 Months FTC starting 3rd November 2025)

Bristol Waste Company; Bristol; Hybrid; GBP 43,000 - 45,000; Full time

Job summary

A leading waste management organization in Bristol is seeking an Executive Assistant for maternity cover. This role is essential in providing high-level administrative support to the Executive team including the Managing Director. Responsibilities include managing diaries, preparing meeting documents, and liaising with stakeholders. Ideal candidates will have strong organizational skills, discretion handling sensitive information, and experience in governance roles. The position offers a competitive salary and a flexible working model.

Benefits

Annual leave package of 25 days plus 8 bank holidays

Employer contribution of 5% into the company pension scheme

Support for mental health, including a BUPA Employee Assistance Programme

Support for physical health with BUPA Health Cash Plan

Employee referral scheme

Dedicated learning and development team

Employee recognition through Stand Out Award

Free access to our Reward Gateway discount scheme

Flexible working model

Qualifications

• Proven experience in executive support or governance roles.
• Exceptional organisational and communication skills.
• High emotional intelligence and discretion in handling sensitive information.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and a proactive approach.
• Experience with governance processes and minute-taking.
• Ability to travel and provide support across multiple sites as required.

Responsibilities

• Act as minute taker for Board and sub-committee meetings.
• Coordinate and manage the Board pack.
• Prepare agendas and capture actions during meetings.
• Liaise with internal and external stakeholders.
• Provide executive-level support to the Managing Director and Executive Team.
• Manage complex diaries and travel arrangements.
• Maintain electronic filing systems for the Senior Leadership Team.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

Salary

43367.34 per annum (pro‑rata)

Hours

37.5 per week Monday – Friday

Location

Albert Road, Bristol with some flexibility to work from home.

Job Title

Executive Assistant (10‑month FTC starting 3rd November 2025)

About Bristol Waste Company

What we do is important – we keep Bristol and beyond clean and safe. We serve city residents, workers, visitors and businesses. Our work helps deliver Bristol’s sustainability targets in partnership with the council. Bristol Waste’s commercial operation serves businesses and organisations across the region and is growing. Our ambition is to provide good quality, value for money services and deliver a social value impact worth more than £30 million every year. We want people who share our values and want to work with us to drive our business forward.

Purpose of the Role

We are seeking a highly organised and proactive Executive Assistant to provide maternity cover for a key member of our senior support team. This role is essential in ensuring continuity of high‑level administrative and governance support to our Executive team and senior leadership including the Managing Director. You will handle sensitive and confidential information with discretion and professionalism.

We are looking for someone who brings collaboration, integrity and excellence to everything they do – someone who naturally aligns with our values: We work together, We do what’s right, We communicate and We perform.

The anticipated start date is mid‑October 2025 and the contract is expected to run for 10 months.

Key Responsibilities

• Act as minute taker for Board and sub‑committee meetings ensuring accurate and timely documentation.
• Work closely with the Company Chair and chairs of sub‑committees to draft agendas, prepare meeting packs and coordinate logistics for governance meetings.
• Coordinate and manage the Board pack, including responsibility for specific sections.
• Prepare agendas, conduct background research and capture actions and decisions during meetings.
• Liaise with internal and external stakeholders, including key contacts at Bristol City Council, to support strategic priorities.
• Maintain governance processes and ensure compliance with documentation standards.
• Provide executive‑level support to the Managing Director and Executive Team (5 members) including diary management, meeting coordination and confidential correspondence.
• Manage complex diaries, travel arrangements and meeting logistics for senior leaders.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain electronic filing systems for the Senior Leadership Team, ensuring accuracy and accessibility.
• Organise internal work and events supporting colleague engagement.
• Support the smooth running of leadership operations and contribute to organisational.

Essential Requirements for the Role

• Proven experience in executive support or governance roles.
• Exceptional organisational and communication skills.
• High emotional intelligence and discretion in handling sensitive information.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and a proactive approach.
• Experience with governance processes and minute‑taking.
• Ability to travel and provide support across multiple sites as required.

Full job description can be provided upon request.

Our Benefits

• Annual leave package of 25 days plus 8 bank holidays.
• Employer contribution of 5% into the company pension scheme.
• Support for mental health, including a BUPA Employee Assistance Programme covering mental, financial and family related topics, and Mental Health First Aiders across the business.
• Support for physical health with our BUPA Health Cash Plan (we cover the cost of coverage for you), Cycle to Work scheme and an onsite physiotherapist – all free for our colleagues.
• Employee referral scheme to recruit more employees who share our values.
• Dedicated learning and development team – including in‑house driver development programme and internal promotions from operational roles.
• Employee recognition through Stand Out Award and long service awards, celebrating talent wherever colleagues are on their journey.
• Free access to our Reward Gateway discount scheme, helping you stretch your money further with savings at over 900 retailers – supporting smart spending and everyday wellbeing.
• Flexible working model encouraging part‑time work, job sharing and flexible hours.

Everyone belongs

At Bristol Waste everyone belongs. We are proud of being a truly inclusive organisation.

Equal Opportunity

We give fair and equal consideration to all applications.

We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, religions or beliefs, and of neuro‑divergence.

Important Note on Applying

• Apply as soon as possible and before 23:59 on the closing date. Vacancies may close early if we receive a high number of quality applications.
• Due to the high volume of interest, we will not be able to respond to all applicants.
• If you haven’t heard from us within three weeks of the closing date it unfortunately means you won’t be invited to interview on this occasion.

Contact Us

Please contact our People Services team to discuss this role, your application or any reasonable adjustments and support in applying for this position.

Thank you for your interest in joining Bristol Waste Company.

Key Skills: Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite