Executive Assistant

AD WARRIOR; York and North Yorkshire; On-site; GBP 36,000; Full time

Job summary

A respected organization based in York is looking for a proactive Executive Support professional. The successful candidate will provide essential support to senior officials, manage their schedules, and interact with various stakeholders. The role offers a competitive salary and numerous benefits, including a generous pension scheme and flexible working options.

Benefits

Employer pension contribution of 28.97%

25 days annual leave

Flexible working options

Qualifications

• Previous experience working in a PA or business support role.
• Proficient with Microsoft Office, particularly Outlook, PowerPoint, Excel.
• Excellent time-management, organisational and prioritisation skills.

Responsibilities

• Provide Executive support to the Deputy CEO and COO.
• Manage diaries and organize travel arrangements.
• Maintain high quality relationships with stakeholders.
• Analyze needs and provide solutions for decision-making.

Skills

Microsoft Office proficiency

Time-management skills

Organisational skills

Service-oriented mindset

Job description

About the job

Location: York

Salary: £35,663 per annum

Job summary

Do you have previous experience working in a PA or business support role?

Can you prioritise your workload in a fast-paced environment?

Are you able to engage and collaborate with a diverse range of stakeholders at all levels, including senior stakeholders?

If so, they’d love to hear from you!

There has never been a more exciting time to be working in active travel, and the organisation is at the forefront of this high-profile agenda. The organisation will help deliver the Government's ambitious vision for half of all journeys in England’s towns and cities to be walked or cycled by 2030. The plan commits to ensuring cycling and walking provision is at the heart of local plan making and decision taking. Joining the team represents a genuine opportunity to shape transport policy in a time when other wider considerations like transport decarbonisation are a central government priority.

Joining their department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary.
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where they encourage a great work-life balance.

Job description

With an established leadership team, the organisation are looking for proactive, organised and enthusiastic individual to provide Executive support to their Deputy CEO and Chief Operating Officer. This is a critical role at the heart of ATE and will suit a confident, motivated individual, who is a natural collaborator, capable of problem solving and driving progress in a fast-paced environment. You’ll act as the main point of contact for internal and external colleagues and stakeholders, engaging with senior officials across the department and cross-government. You’ll also play an important advisory role, proactively identifying potential issues and deadlines, analysing needs, and presenting solutions and insights to support their decision-making.

The successful candidate would be expected to:

• Manage the Deputy CEO and Chief Operating Officer’s (COO’s) diaries ensuring appointments are prioritised, communicated and managed effectively and arrange travel (e.g. rail/hotels) and process subsequent expense claims.
• Ensure the Deputy CEO and COO have papers and briefings in advance of internal and external meetings, working closely with ATE. colleagues for timely products.
• Manage the Deputy CEO and COO’s inbox; responding to emails on their behalf where appropriate, drawing urgent items to their attention and equipping them to respond to requests for comments and clearance to deadlines set.
• Work closely with a wide variety of internal and external stakeholders; building and maintaining high quality and trusting relationships with those stakeholders; and representing the Deputy CEO, COO and ATE in a professional manner.
• Work closely with the Chief of Staff to the Deputy CEO to ensure a seamless support service.

For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

Person specification

Required experience:

To be successful in this role you will need to have the following experience:

• Previous experience working in a PA or business support role or good knowledge of CS corporate functions
• Proficient with Microsoft Office, particularly Outlook, PowerPoint, Excel
• Excellent time-management, organisational and prioritisation skills
• Have a service-orientated mindset always looking for efficient ways of doing things and enjoy coming up with new and original ideas to improve systems

Working hours, office attendance and travel requirements

Full time roles consist of 37 hours per week. Travel will be required.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable organisation, please click apply to be redirected to their website to complete your application.