Executive Assistant

SYSPRO Proprietary Limited; United Kingdom; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A leading software firm in the United Kingdom seeks a highly capable Senior Executive Assistant to support three senior executives in a dynamic environment. This role involves managing schedules, coordinating communications, and organizing travel. Ideal candidates will have significant experience supporting C-level executives and possess exceptional organizational skills. Competitive benefits include a hybrid working arrangement and a competitive rewards package.

Benefits

Competitive rewards package

Hybrid working arrangement

Group Income Protection

Life Assurance

Employee Assistance Program

Qualifications

• 5–8 years of experience in a senior EA or Chief of Staff support role.
• Proven experience supporting C-level executives in high-performance environments.
• Ability to handle sensitive information with the highest degree of confidentiality.

Responsibilities

• Manage complex calendars and prioritize meetings.
• Serve as a liaison between executives and stakeholders.
• Organize international and domestic travel itineraries.
• Support special projects from conception to delivery.

Skills

Experience supporting C-level executives

Exceptional organizational skills

Confidence to engage with board members

Proactive and anticipatory

Ability to handle sensitive information

Excellent verbal and written communication

Calm under pressure

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Teams

Slack

Zoom

Notion

Job description

Overview

We are seeking a highly capable, discreet, and confident Senior Executive Assistant to support 3 senior executives in a fast-paced, dynamic environment. This is a pivotal role that goes beyond traditional administrative tasks. The ideal candidate will act as a trusted partner to the executive—ensuring maximum productivity, enabling strategic priorities, and managing critical communications and relationships with poise and professionalism.

Application Deadline: December 31, 2025

Department: Sales | Employment Type: Full Time | Location: UK | Workplace Type: Hybrid | Reporting To: Chief Revenue Officer

This role's hiring manager: Justin Vieira

Key Responsibilities

• Executive Support & Calendar Management
  
  
  
  • Manage complex and ever-changing calendars, prioritising meetings and anticipating needs in advance.
  
  
  • Coordinate all internal and external meetings, board sessions, investor briefings, and off-site engagements.
  
  
  • Prepare detailed daily briefings, agendas, pre-reads, and follow-ups.
  
  
  
  


• Communications & Stakeholder Engagement
  
  
  
  • Serve as a gatekeeper and liaison between the executive and internal/external stakeholders.
  
  
  • Draft high-quality communications, presentations, and correspondence.
  
  
  • Ensure prompt and appropriate follow-up on all incoming issues and queries.
  
  
  
  


• Strategic & Operational Support
  
  
  
  • Track key deliverables, deadlines, and priorities; ensure alignment with quarterly goals and strategic initiatives.
  
  
  • Partner closely with chiefs of staff, departmental heads, and support functions.
  
  
  • Handle confidential information with discretion and sound judgement.
  
  
  • Manage Expenses comprehensively
  
  
  
  


• Travel & Logistics
  
  
  
  • Organise complex international and domestic travel itineraries, including visas, accommodations, and briefing packs.
  
  
  • Anticipate issues and prepare contingency plans for smooth travel experiences.
  
  
  
  


• Project & Event Coordination
  
  
  
  • Support special projects, leadership offsites, and executive town halls from conception to delivery.
  
  
  • Proactively identify opportunities to improve team efficiency and executive time leverage.
  
  
  
  

Skills, Knowledge and Expertise

• Must-Have Attributes
  
  
  
  • Proven experience supporting C-level executives or senior leaders in high-performance environments.
  
  
  • Exceptional organizational skills with meticulous attention to detail.
  
  
  • Gravitas and confidence to engage with board members, investors, and senior stakeholders.
  
  
  • Highly proactive, anticipatory, and able to stay two steps ahead at all times.
  
  
  • Ability to handle sensitive information with the highest degree of confidentiality.
  
  
  • Excellent verbal and written communication skills.
  
  
  • Calm under pressure and skilled at navigating ambiguity.
  
  
  
  


• Technical Proficiency
  
  
  
  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and modern collaboration tools (Teams, Slack, Zoom, Notion).
  
  
  • Comfortable with digital scheduling, expense tools, CRM/ERP systems, and productivity dashboards.
  
  
  
  


• Qualifications
  
  
  
  • Bachelor’s degree preferred but not essential.
  
  
  • Minimum 5–8 years of experience in a senior EA or Chief of Staff support role.
  
  
  
  

Benefits

• Competitive rewards package


• Hybrid working arrangement


• Group Income Protection


• Life Assurance


• Employee Assistance Program