Executive Assistant

Guild Capital; United Kingdom; On-site; GBP 30,000 - 50,000; Full time

Job summary

A prestigious venture capital firm in the United Kingdom is seeking an exceptional Executive Assistant to support the Chairman and other executives. This role involves managing complex calendars, arranging travel, preparing meeting materials, and handling correspondence. Ideal candidates will have a Bachelor’s Degree and 2+ years of relevant experience, alongside exceptional organizational and communication skills. The position offers a vibrant work environment with opportunities for professional growth.

Qualifications

• 2+ years of experience supporting senior executives or family offices.
• Proven ability to operate in fast-paced environments.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage complex, changing calendars for multiple partners.
• Arrange comprehensive domestic and international travel itineraries.
• Prepare materials for meetings and ensure requisite resources are available.
• Filter and prioritize emails, calls, and correspondence.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Adaptability

Education

Bachelor’s Degree

Tools

Google Workspace

Microsoft applications

Job description

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry‑leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high‑growth strategies, architecting high‑performance teams, and raising capital for future growth.

The Executive Assistant role and responsibilities

We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to the Chairman and contributing to the firm’s internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to:

• Calendar Management: Manage complex, ever‑changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements.
• Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas.
• Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources.
• Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate.
• Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities.
• Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings.
• Real Estate & Property Oversight: Assist with property management tasks, liaise with vendors and contractors, and oversee household needs to ensure residences and offices are maintained to the highest standard.
• Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.
• Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements.
• Special Projects: Support various strategic initiatives and ad‑hoc projects as needed.

Requirements

• Bachelor’s Degree required.
• 2+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast‑paced environments.
• Exceptional organizational, interpersonal, and communication skills.
• Professional, polished, and highly responsive (emails, calls, and texts addressed promptly).
• Self‑starter with a "can‑do" mindset and solution‑oriented approach.
• Calm, resourceful, and able to solve problems independently under pressure.
• Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends).
• Solid knowledge of Google Workspace and Microsoft applications.
• Ability to handle sensitive information with discretion.
• Ability to travel domestically and internationally as needed.