Executive Assistant

Bell Cornwall Recruitment; Tyseley; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A B2B IT service provider in Tyseley seeks an Executive Assistant to support both the CEO and COO. This role requires proficiency in managing schedules, handling communications, and organizing travel logistics, with at least 3 years of experience in a fast-paced environment. Candidates must possess high business acumen and familiarity with SaaS. The position offers hybrid working arrangements.

Qualifications

• Minimum of 3 years experience as an Executive Assistant supporting C-Level executives.
• Experience in SaaS or Tech sector is essential.
• Exceptional organisational and time management skills.

Responsibilities

• Manage complex calendars for CEO and COO, resolving conflicts.
• Act as primary communication point for stakeholders, managing inboxes.
• Prepare agendas and take minutes for high-level meetings.
• Track executive actions and manage delegated tasks.
• Coordinate national and international travel logistics.

Skills

Executive support

Time management

Communication skills

Project management

Tools

Google Workspace

Asana

Trello

Job description

Executive Assistant

Birmingham city centre - hybrid working available (expected in the office 3 days a week)

£45,000 - £55,000 p/a (dependent on experience)

Bell Cornwall Recruitment are delighted to be working with a multi-award winning B2B IT service based in Birmingham. They are looking for an Executive Assistant to support both the CEO and COO. This is a high-impact, critical position; you will be the executives' gatekeeper, organiser, and operational linchpin, directly enabling their ability to focus on revenue-generating activities and long-term strategy.

Responsibilities

• Dual Diary & Time Management: Masterfully manage and orchestrate the complex calendars/diaries for both the CEO and COO, strategically protecting their time and optimising scheduling for peak effectiveness. Proactively resolve conflicts and ensure comprehensive preparation for all engagements.
• Gatekeeping & Communication Hub: Act as the professional first point of contact for all internal and external stakeholders. Confidently manage the executives' inboxes and correspondence, drafting responses and triaging communications to ensure only priority items reach the CEO/COO.
• Board & Meeting Secretariat: Provide high-level support for Board Meetings, leadership offsites, and key management meetings. Responsibilities include preparing agendas, collating and distributing detailed briefing packs, attending, taking accurate minutes, and rigorously tracking follow-up actions to completion.
• Project & Task Ownership: Own the follow-up process for all executive actions, ensuring deadlines are met and delegated tasks are tracked across departments. You will frequently be required to manage small-to-medium-sized projects on behalf of the executives.
• Travel & Logistics: Co-ordinate complex national and international travel itineraries, including flights, accommodation, and detailed logistics. Crucially, you must be willing and able to travel occasionally (both UK and internationally) to support the executives during critical meetings or events (this is likely to be 2-4 times a year at most).

Ideal Candidate

• Senior Executive Support: Demonstrable, significant experience (ideally 3+ years) as an Executive Assistant or Personal Assistant supporting multiple C-Level Executives simultaneously in a demanding, fast-paced environment.
• Experience within the software as a service (SaaS) or Tech/Growth sector is ESSENTIAL.
• Technical proficiency: Advanced knowledge of Google Workspace and familiarity with (url removed) or other project management platforms (e.g., Asana or Trello).
• High Business Acumen: An ability to quickly grasp the company's business model (SaaS/B2B support) and understand the executives' strategic priorities.
• Organisational Mastery & Prioritisation: Exceptional organisational and time management skills; you must be able to juggle competing priorities from two leaders and maintain flawless attention to detail under pressure.

A fantastic opportunity for a self-starting, resourceful Executive Assistant who is looking to thrive in a dynamic, high-growth environment.

Interested? Please click the 'APPLY' button now!

BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.

(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)